Executive Assistant to the EVP & CIO, Business & Technical Ops

The Business and Technology division of SpinCo is looking for a highenergy resultsdriven and detailoriented Executive Assistant to provide administrative support to the EVP & CIO Business & Technical Ops. You will play a critical role in supporting the EVP & CIO in various administrative and operational tasks. This position requires exceptional organizational skills a proactive mindset and the ability to shift priorities as needed and manage several work streams at a time. The ideal candidate for this position has exemplary planning and time management skills excellent communication skills and the ability to operate in a resourceful and selfdirected manner. This individual will work across the Business and Technology division as well as across SpinCo on behalf of the executive.

Responsibilities:

• Serve as a liaison between the EVP & CIO and other departments team members clients stakeholders and outside vendors.
• Draft and edit internal and external communications ensuring clarity and professionalism.
• Proactively manage and maintain the EVP & CIOs calendar including scheduling internal and external meetings coordinating travel and organizing small and largescale meeting logistics.
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly 
• Arrange domestic and international travel accommodations work visas and associated documents including comprehensive and detailed multicity travel itineraries when applicable
• Demonstrate flexibility poise patience and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines; reconcile Pcard transactions and route invoices for approval
• Facilitate complex meetings and large team events: setup execution and followup including room scheduling AV support preparation and collection of agendas and materials notetaking and coordinating followup items and actions
• Coordinate internal group communications using newsletters intranet postings and messaging tools
• Create and edit presentations agendas spreadsheets and reports
• Manage and organize executive files physical and electronic as required
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

Qualifications :

Lets Talk About You

• Trustworthy  You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy  Youre proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and youre capable of operating NBCUniversal proprietary systems for travel expense reporting and expense approvals
• Agile  Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• Conscientious  You possess excellent attention to detail thrive through organization and are comfortable partnering with others to track and meet deadlines
• Resourceful  Youre comfortable navigating a complex environment to obtain information and seek buyin
• Problem Solver You adapt easily to changing priorities thrive in solving problems and drive to results.

What You Must Have:

• Bachelors degree 
• 5 years of relevant experience maintaining a senior executives phone calendar work and travel schedules
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional inperson and virtual presence

Hybrid: This position has been designated as hybrid generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.