Legal Assistant – Code & Public Nuisance Litigation Unit

Position Summary

The Legal Assistant will work to support the attorneys by performing legal work in addition to clerical duties. The Legal Assistant communicates with members of the public attorneys judicial staff and other departments. The Legal Assistant will work with other Legal Assistants and Clerks as part of a team to ensure that the responsibilities of the Unit are met.

Essential Functions

In addition to the Position Summary responsibilities include but are not limited to:

• Drafting of complaints and other legal filings;
• Prepare court notices subpoenas for documents and witnesses trial exhibits service of process etc.;
• Input data/information into case management systems regarding all matters handled by the unit;
• Assisting attorneys with the logistics of case managementincluding but not limited to tracking service responses and deadlinesdocument preparation and trial.  
• Compile reports as needed for the Chief the Chiefs chain of command discovery and matters handled by the unit;
• Research on departmental systems Westlaw and public records such as Philadox Atlas OPA.
• Assist in preparing witnesses for hearings and requesting discovery;
• Coordinate appearance of court reporters and technology providers;  
• Follow up on action items;
• Liaise with client departments including Department of Licenses and Inspections Department of Public Health Streets Department and PPD;
• Communicate with the public regarding judgment balances and negotiated payoffs;

• Set up all new cases files typically for Court of Common Pleas and Municipal Court;
• Maintain attorney and group calendars for all hearings;
• Copy scan fax and handdeliver documents;
• Redact sensitive information from discoverable documents;  
• Preserve electronic copies of documents for case files; 
• Additional duties as the Chief and the Chiefs chain of command require. 

Competencies Knowledge Skills and Abilities

• Ability to maintain large volumes of documents and data utilizing databases such as Sharepoint;
• Ability to work in a demanding and fastpaced setting;
• Ability to work productively on ones own and collaboratively;
• Ability to adapt and learn new systems/procedures;
• Experience with Word Excel and Adobe Acrobat (including bates stamping redaction creating and splitting of pdfs);
• Qualified candidates must be hardworking organized attend to detail and have an eager helpful attitude;
• Excellent time management and organizational skills;
• Excellent written and oral communication;
• Excellent attention to detail.
• Knowledge of legal concepts such as attorneyclient privilege and relevance;
• Knowledge of City procedures is a plus.

Qualifications :

The ideal candidate will possess a bachelors degree or paralegal certificate and/or experience as an administrative assistant with specific experience with document drafting and management. 

Additional Information :

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $43076 to $59076 Commensurate with education and experience

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation sick leave and holidays
• Generous retirement savings options are available
• Pay off your student loans faster As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial wellbeing and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22 2023 vaccinations are no longer required for new employees that work in nonmedical nonemergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that  are patientfacing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status source of income familial status genetic information or domestic or sexual violence victim status. If you believe you were discriminated against call the Philadelphia Commission on Human Relations ator send an email to

For more information go to: Human Relations Website: Work :

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