Office Specialist II
Office Specialist II
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$ 2911 - 4165
1 Vacancy
Job Description
PLEASE NOTE: Salary is dependent on experience. Yamhill County typically hires between steps 14
Performs one or more office support tasks of a secretarial nature in support of office workflow in a larger office where a position of a higher class is responsible for directing and participating in administrative workflow of the department;or
Performs generalized or specialized clerical office support tasks in one program area of a department with one or more primary program areas. An onthejob training period is usually required to learn office procedures if training was not provided in an Office Specialist I position in the department. Most positions require accuracy in processing office records. The type of work may vary depending on the work cycle of the particular department.
SUPERVISION RECEIVED:
Work is performed under the general supervision of a position in a higherlevel office specialist class or an administrative superior who evaluates performance for quality of results achieved. Initial assignments are detailed in nature with specific written or oral instructions. As experience is gained these tasks are performed independently based on department procedures and state law.
SUPERVISION EXERCISED:
Supervision is not a responsibility of this class; however an experienced employee in this class may provide onthejob training and orientation to a new employee in this or a lowerlevel class.
DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON ASSIGNMENT THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES:- Provides secretarial assistance in a smaller office by scheduling appointments for clients by telephone or in person by scheduling appointments with office staff and by confirming appointments; schedules meeting rooms and prepares meeting or hearing agenda; provides answers to the public and news media concerning scheduled events; maintains court hearing or meeting calendars; types correspondence letters memos forms etc.; maintains and updates mailing lists; proofreads typed photocopied or printout information for errors punctuation and spelling; opens and distributes mail.
- Performs one or more of the following tasks to assist office administrative support work flow: serves as a receptionist; provides a variety of clerical and typing support to one or more administrators or higher level positions; assembles types and prepares materials for mailing; codes types and files client charts and records with appropriate forms and updates as needed; types and processes insurance and employee accident forms; maintains and files various department records; tabulates data on department programs and activities for submission to county state and federal offices and submits the data to a higher level position.
- Performs general or specialized office support tasks of a clerical nature; provides assistance to the public regarding operations of the department; files indexes records and prepares files and miscellaneous documents; may prepare and type trial and motion dockets pleadings motions orders complaints search warrants arrest warrants indictments and affidavits; records files and microfilms; assists citizens in filling out applications processes permit and license applications and photocopies requested documents; computes assessed property values property taxes and interest due; collects taxes fines bail or fees and issues receipts; balances tax statement with cash received tapes; processes delinquent tax accounts and prepares redemption; assists in preparing for and conducting elections and voter registrations.
- Operates a computer terminal or word or data processing device for input proofing and editing printouts; requests printouts of information by completing a sequence of instructions needed to execute directions in a computer.
The Benefits
Yamhill County offers generous employee benefits:
- 15 paid holidays per year.
- 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8hr day).
- PERS (Public Employee Retirement System) 100% employer funded contributions.
- Full health benefit offerings with employee premiums starting as low as $58.82/month for 2024 to2025 plan year. *
*Subject to the AFCSME Collective Bargaining Agreement (7/1/2023 6/30/2026).
Employees must be able to perform the essential functions of this classification with or without accommodation.
Yamhill County has approximately 109000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley within proximity to the Oregon Coast the Portland and Salem metropolitan areas and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits appeal and superior quality of life found in a smalltown community while enjoying active social and cultural lifestyles found in larger metropolitan areas.
Required Information
Under the provisions of the Immigration Reform and Control Act of 1986 any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I9 and the EVerify Program.
Yamhill County is an Equal Employment Opportunity Employer and values diversity.
All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race religion gender sexual orientation national origin age marital or veteran status medical condition or disability or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet.
Some positions require a criminal history check and a review of driving record. All County positions require regular prompt and consistent attendance.
Accommodation Under the Americans With Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources ator via email at.
Veterans Preference
Under Oregon law ORS 408.225408.238 veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify a Veterans Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process pleaseclick here.(Download PDF reader)
If you need assistance with completing an application for employment or with obtaining a Veterans Hiring Preference Form please contact Human Resources ator via email at.
Knowledge Skills and Abilities
KNOWLEDGE OF:
- Operation of office equipment including typewriter photocopying machine microfilm equipment computer terminal data or word processor and dictation transcriber as required by the position.
- Basic mathematics as required by the position.
- Basic mathematics sufficient to perform simple calculations.
- Operating office equipment.
- Effective communication both orally and in writing.
- Interact with the public and coworkers in a pleasant tactful and courteous manner.
- Learn and apply office procedures to work situations.
- Type accurately and gain speed through experience.
- Complete clerical transactions rapidly and accurately.
- Follow written and oral instructions.
- Establish and maintain effective working relationships with department employees other county employees and the public.
- Work effectively in a team environment.
- Attend work as scheduled and/or required.
Minimum Experience and Training/Other Requirements
MINIMUM EXPERIENCE AND TRAINING:
Six months of general office work experience at a level equivalent to Office Specialist I which provides the knowledge skills and abilities required by the position. Any satisfactory equivalent combination of experience and training which ensures ability to perform the work may substitute for the above.
OTHER REQUIREMENTS:
Ability to secure and maintain a drivers license valid in the state of Oregon or an acceptable alternative means of transportation. May be required to drive a County vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid drivers license and liability insurance minimums as outlined in ORS be subject to successful completion of a background check.Work Environment/Physical Demands
WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY:
The incumbent typically works in an office environment and uses a computer telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Frequent interruptions may be encountered throughout the workday. The employee is regularly required to sit talk or hear; frequently required to use repetitive hand motion handle or feel and to stand walk reach bend or lift up to 20 pounds regularly and 30 pounds occasionally.
Contact with the public may risk exposure to irrational/hostile behavior contagious diseases or contact with domestic animals.The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. Employees are required to follow any other jobrelated instructions and to perform any other jobrelated duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.
The job specification requirements stated are representative of minimum levels of knowledge skills and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
