Administrative Coordinator - City of Sarnia
Administrative Coordinator - City of Sarnia
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Job Description
* Please Note: This position is not with the County of Lambton. It is with our Community Partner the City of Sarnia. Application instructions are included in the posting. *
CLICK HERE TO APPLY: Career Centre Recruitment
Job Status:Temporary Fulltime (35 hrs/week)
Division:City Administration
Department:City Clerk
Union:NonUnion
Closing Date:May 19 2025
About the City of Sarnia
Located at the mouth of the St. Clair River on the shores of Lake Huron the community of Sarnia is known for its breathtaking waterfront pristine beaches and beautiful parks system. Situated on the American border just a short drive from London Ontario the community boasts a host of recreational opportunities stateoftheart healthcare a vibrant cultural scene and excellent education paired with a high standard of living and mild climate.
Ranked one of the most affordable mediumsized cities in Ontario Sarnia with its 72000 residents is home to over 1000 acres of parkland and 40 km of trails in addition to 4 golf courses 16 art galleries 6 museums and 3 theatres across the County.
The Role
The Administrative Coordinator plays a critical role in ensuring the smooth operation of the City Clerks office supporting governance processes and contributing to effective municipal administration.
As part of the role you will provide comprehensive administrative and clerical support to the City Clerk ensuring all tasks are handled with professionalism and discretion. Responsibilities include preparing and distributing accurate and timely Council meeting agendas and minutes and assisting with meeting preparation and logistical arrangements. You will draft and manage correspondence and followup on activities resulting from Council meetings as well as process and issue decisions related to access to information requests under theMunicipal Freedom of Information and Protection of Privacy Act. Additionally you will assist with the execution of the 2026 municipal election ensuring full compliance with regulations and procedures. The role also involves responding to inquiries via telephone email and in person with professionalism and efficiency. Furthermore you will prepare reports for Council issue public notices and provide administrative support to advisory committees including attending their meetings when necessary.
The Candidate
The ideal candidate will have strong organizational timemanagement analytical and problemsolving skills along with exceptional written and verbal communication abilities. Experience in meeting preparation and minutetaking is highly valued as is the ability to handle sensitive information with confidentiality and discretion. Proficiency in office software including word processing spreadsheets and email applications is a must. Experience in a municipal or public administration setting combined with a strong understanding of municipal governance and relevant legislation would be highly regarded.
This role requires occasional attendance at evening meetings and flexibility to meet deadlines. The successful candidate will demonstrate the ability to work effectively in a fastpaced environment with competing priorities.
Qualifications
This role requires occasional attendance at evening meetings and flexibility to meet deadlines. The successful candidate will demonstrate the ability to work effectively in a fastpaced environment with competing priorities.
- 2 (two) year diploma in Office Administration
- A minimum of one (1) year of related experience providing administrative support at an executive level
Why Work With Us
Its an opportunity to work in a dynamic and collaborative environment where your organizational skills attention to detail and professionalism will be highly valued.
This is your opportunity to play a vital part in municipal governance and public service. If you are someone who enjoys a dynamic and collaborative environment thrives on organization and takes pride in maintaining high standards of professionalism and confidentiality. Its a chance to work closely with elected officials and community stakeholders enhancing your understanding of public administration.
For temporary employees the City offers competitive salaries access to our Employee & Family Assistance Plan (EFAP) and the option to enroll in the OMERS (Ontario Municipal Employees Retirement System) pension plan.
Join a team dedicated to making a meaningful impact in municipal governance and public service. We look forward to welcoming you to City Hall!
Required Experience:
IC
Employment Type
Full-Time
