Special Events Coordinator for Organizational Operations
Special Events Coordinator for Organizational Operations
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Salary Not Disclosed
1 Vacancy
Job Description
The Special Events Coordinator for Organizational Operations provides leadership for and collaborates with stakeholders to plan implement and provide logistical support for events taking place in the Libraries ensuring that all programs run smoothly and reflect the Libraries commitment to excellence and community engagement. UTA Libraries has various locations across campus.
Essential Duties And Responsibilities
Coordinate logistics for events within the Libraries including: managing and scheduling spaces arranging catering addressing technology needs assisting with decorating setting up and breaking down events and fulfilling facilities needs. Provide handson support and troubleshooting during event setup and throughout the event to ensure a seamless and successful experience for facilitators and attendees. Communicate with event contacts and Libraries budget personnel to reconcile billing for all eventrelated expenses ensuring accurate financial tracking. Partner with stakeholders to oversee coordination of major Libraries events such as Faculty Creative Works conferences and donor relation engagements. Administer event registration system to facilitate efficient attendee management. Create and update documentation for event workflows and processes maintaining organized records for reference and improvement. Perform other duties as assigned.
Minimum Qualifications
Bachelors degree in business administration hospitality management or related degree. Four (4) years of an equivalent combination of education and experience.
Preferred Qualifications
Experience with Mazevo and Cvent events management systems. Experience in accounting and with creating documentation.
Work Schedule
MondayFriday; 8:00am5:00pm. This position may include nontraditional work hours such as nights weekends and holidays depending on the needs of the university community. Flexibility is required to ensure the department is appropriately staffed to satisfy all service needs. Professional development conferences and training may require travel and/or overnight accommodations.
Required Experience:
IC
Employment Type
Full-Time
