Accounts Payable, Payroll Administrator, and Safe Environment Coordinator
Accounts Payable, Payroll Administrator, and Safe Environment Coordinator
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Job Description
FLSA status: Exempt
Employment Type: Full Time
MISSION
Faithful to Catholic Tradition and to our Dominican heritage of scholarship and service Bishop Lynch High School promotes the development of the total person by bringing together a diverse community in a rigorous college preparatory environment where students are taught to strive for excellence seek truth and work for justice in the world.
SUMMARY
The Accounts Payable Payroll Administrator and Safe Environment Coordinator is responsible for the implementation of the goals of Catholic education as outlined in The Holy Sees Teaching on Catholic Schools (Archbishop Michael Miller):
Inspired by a Supernatural Vision
Founded on a Christian Anthropology
Animated by Communion and Community
Imbued with a Catholic Worldview
Sustained by Gospel Witness
Qualified candidates will be driven and inspired by the mission of Catholic schools to form young men and women in a high school setting who will be good citizens of the world loving God and neighbor and enriching society with the leaven of the gospel and who will also be good citizens of the world to come thus fulfilling their destiny to become saints (Miller p. 20).
Position: Accounts Payable Payroll Administrator and Safe Environment Coordinator
General Description: The Accounts Payable Payroll Administrator and Safe Environment Coordinator is responsible for inputting and processing accounts payable payroll and managing the Safe Environment Program. Reporting to the Chief Financial Officer this professional must maintain a high level of confidentiality and provide excellent customer service throughout the Bishop Lynch community.
RESPONSIBILITIES:
Accounts Payable Administrator
Process invoices/school credit cards and verify appropriate approval is obtained.
Ensure the payments to vendors are paid accurately and timely.
Verify all new vendors have appropriate documentation including W9s contracts etc.
Prepare year end 1099s and electronically file.
Scan all supporting documentation for payments and upload to accounting software.
Assist with audit by gathering support documentation for payments.
Deposits/Bank
Receive deposits and verify deposit log is complete and accurate.
Check all deposits to verify correct accounts and resolve any discrepancies.
Prepare all remote check deposits and cash deposit slips for the bank weekly.
Request change/cash in a timely manner according to each departments need.
Payroll Administrator
Maintain employee payroll files.
Input reconcile and submit payroll in a timely manner.
Approve changes for personnel submitted by the employee such as insurance retirement contributions etc. within the online payroll system.
Prepare all new hire and exit paperwork for employees.
Setup and train new employees in the time/attendance online payroll system.
Authorize and verify employment for past and present employees as needed.
Serve as a liaison between the school and the Catholic Diocese of Dallas regarding group health insurance and open enrollment.
Assist employees with health insurance questions according to the Diocesan health plan.
Administer short term disability claims for employees.
Assist with audit by gathering support documentation.
Safe Environment
Ensure the Bishop Lynch Safe Environment Program follows policies and procedures in accordance with the Diocese of Dallas Safe Environment Program.
Upload proper documentation in the Safe Environment Program database for all employees and volunteers to confirm the profile is complete.
Maintaining the Safe Environment database and communicating with parishes to share information.
Manage budget for safe environment program including background checks lanyards identification badges etc.
Maintain uptodate training with the Safe Environment Program.
Other
Maintain all physical accounting files for business office.
Other duties as assigned for the efficient operation of the department
QUALIFICATIONS:
Bachelors degree in Human Resources Accounting or related field preferred.
Minimum 3 years relevant experience
Ability to maintain a high degree of confidentiality.
Excellent organizational and time management skills with an ability to meet deadlines.
Excellent verbal and written communication skills.
Proven ability to work effectively in a team environment.
Strong analytical and problemsolving skills.
Excellent computer skills and the ability to navigate several types of software including but not limited to Microsoft Outlook Excel Veracross and Exponent HR preferred.
Interested candidates should email their cover letter and resume to and submit a formal application by clicking Apply for this job.
Required Experience:
IC
Employment Type
Full-Time
