Program Coordinator I-
Program Coordinator I-
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$ 38985 - 72134
1 Vacancy
Job Description
Job Responsibilities
This posting is for internal candidates. Program Coordinator IThe Department of Administrations (Admin) Division of Facilities Management & Property Services(FM) is seeking a Program Coordinator to join the team. In this role you will participate in procurement activities while ensuring compliance to contract pricing and general terms in accordance with the SC Consolidated Procurement Code and Admin policies and procedures. The Program Coordinator will collaborate across all teams to support an efficient and costeffective delivery of program services for the division.
Responsibilities of the Program Coordinator I:- Review proposals and invoices from contracted partners ensuring compliance by all parties to the terms and conditions timelines and pricing. Any discrepancies identified are reported to the Program Manager and/or contract administrator as applicable to support efforts that bring compliance to the agreement.
- Dispute invoices with vendors that are not aligned with contract pricing agreements. Manage the dispute process to ensure invoice corrections are made and submitted to Accounts Payable for processing.
- Monthly management of open encumbrance reports for unspent commitments related to goods services or contracts.Monitor reports to ensure that the procurement process is progressing as expected and identify any delays that will require follow up. Identify any opportunities to close open encumbrances returning funds to budget for other uses and helping to prevent any budget overruns in a fiscal year.
- Responsible for paying annual fees associated with licensing permits or inspections to ensure compliance.
- Monitor and maintain records for licenses permits or inspections to prevent penalties or operational disruptions and ensure renewals are processed on time.
- Monthly coordination of invoices for all billings associated with all buildings owned or managed by Admin in accordance with established guidelines. Review and take appropriate action of any billing abnormalities and technical issues during process.
- Monitor and respond to Program Support mailbox.
- Create shopping carts to procure goods and services for Facility Management Teams pursuant to the SC Consolidated Procurement Code and Department of Administration policies and procedures.
- Perform other administrative duties as necessary including but not limited to providing backup support as assigned to ensure the success of Facilities Managements mission and compliance with applicable rules and regulations.
Minimum and Additional Requirements
A bachelors degree and a minimum one (1) year of experience in the business management public administrator or administrative services area. Relevant experience may be substituted for the bachelors degree on a yearbyyear basis.
Additional Requirements:- Knowledge of and adherence to Department of Administration policies procedures rules regulations and program services.
- Knowledge of accounting principles and practices and procuretopay practices as well as SC Consolidated Procurement Code.
- Ability to communicate effectively and to establish and maintain effective working relationships with coworkers agency representatives and vendors.
- Ability to interpret and apply complex regulations.
- Ability to balance multiple projects simultaneously.
- Ability to perform mathematical calculations and analysis of financial records.
Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require anofficial certified copy of the transcriptprior to hiring or within a specific timeframe required by that area after hiring. Failure to produce an official certified transcript may result in not being hired or termination.Preferred Qualifications
Experience with SAP (SCEIS) preferred. Additional Comments
The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race color religion sex (including pregnancy childbirth or related medical conditions including but not limited to lactation) national origin age (40 or older) disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:
- Health dental vision longterm disability and life insurance for employees spouse and children. Clickhere for additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
- Retirement benefit choices*
Required Experience:
IC
Employment Type
Full-Time
