Executive Assistant (ZR_22939_JOB)
Executive Assistant (ZR_22939_JOB)
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Job Description
This is a remote position.
Schedule: Flexible schedule aligned with Australian business hours
Total Weekly Hours: Parttime (2025 hours per week) with potential to transition to fulltime by the end of 2025
1. Manage Complex Communications:
Monitor and organize highvolume email correspondence
Draft professional emails and business communications
Coordinate with stakeholders and business partners
Handle sensitive and confidential information with discretion
2. Calendar and Schedule Management:
Coordinate complex scheduling across multiple stakeholders
Manage and optimize the executive s time efficiently
Arrange travel logistics and itineraries
Prevent scheduling conflicts and ensure smooth daily operations
3. Document and Presentation Support:
Enhance and polish professional presentations
Review and format documents for accuracy and visual appeal
Maintain attention to detail in all written materials
Ensure consistency in business documentation
4. Financial Administration:
Process client invoices using established templates
Maintain accurate financial tracking spreadsheets
Update regular financial summaries and reports
Assist with expense management and recordkeeping
5. Research and Analysis:
Conduct comprehensive online research for business initiatives
Compile and analyze data from various sources
Create detailed reports and summaries
Support business development through partner research
6. Project Support:
Monitor and track project deadlines
Assist with social media analytics and reporting
Maintain tracking systems and databases
Support business growth initiatives
Essential Qualifications:
Proven experience as an Executive Assistant in a fastpaced environment
Exceptional attention to detail and organizational skills
Strong proficiency in Microsoft Office Suite especially Excel
Excellent written and verbal communication skills in English
Demonstrated ability to handle confidential information with discretion
Experience in calendar management and scheduling
Proven track record of working independently and taking initiative
Technical Requirements:
Stable highspeed internet connection (minimum 25 Mbps)
Quiet professional home office setup
Capability to handle voice calls
Located in the Philippines (for time zone alignment)
Personal Qualities:
Selfmotivated with strong problemsolving abilities
Confident in suggesting process improvements
Proactive approach to task management
Professional demeanor and excellent interpersonal skills
Ability to adapt to changing priorities
Strong time management and multitasking skills
Independent Contractor Perks:
Permanent workfromhome setup
Immediate hiring
Steady freelance work
Proven experience as an Executive Assistant in a fast-paced environment Exceptional attention to detail and organizational skills Strong proficiency in Microsoft Office Suite, especially Excel Excellent written and verbal communication skills in English Demonstrated ability to handle confidential information with discretion Experience in calendar management and scheduling Proven track record of working independently and taking initiative
Education
N/A
Employment Type
Full Time
