Administrative Assistant (Banking / Insurance)
Administrative Assistant (Banking / Insurance)
Posted on :
08-05-2025
Employer Active
1 Vacancy
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Job Description
Administrative Assistant (Banking / Insurance)
Exciting contract opportunity in the insurance industry for a highly organized administrative professional supporting senior executives in a global marketing environment. This hybrid role in downtown Toronto involves complex calendar management travel coordination and highlevel administrative support.
What is in it for you:
Hourly salary of $24 to $26 based on experience.
6month contract with the potential for permanent employment.
Fulltime position: 37.50 hours per week.
Weekday schedule from 9 am to 5 pm.
Hybrid work: inoffice Tuesday to Thursday.
Opportunity to work in a dynamic and professional environment.
Join a passionate and inclusive team of professionals.
Responsibilities:
Provide diverse and advanced administrative support to VPlevel staff.
Relieve executives of detailed administrative duties within established guidelines taking independent action whenever possible.
Schedule meetings and prepare agendas.
Manage complex calendars that change frequently.
Draft and send meeting invites proactively adding context for attendees.
Serve as the de facto office manager for staff on the floor.
Take minutes and perform other administrative duties to support departmental meetings.
Arrange and coordinate domestic and international travel including preparation of itineraries entry documentation currency passports and visas.
Complete and track detailed expense reports.
Prioritize meeting requests and respond independently when appropriate using sound judgment.
Act as liaison for the executive with internal and external stakeholders.
Manage projects and ensure timely accurate task completion.
Organize and schedule own work with minimal supervision.
Follow up on billing issues or expense discrepancies.
Support the planning and execution of departmental events and activities.
Assist in creating presentation drafts.
Provide minor administrative support to the broader team.
Serve as backup to other Executive Assistants as needed.
Remain agile and responsive to shifting priorities.
What you will need to succeed:
Bachelor s degree in administration business or a related field.
2 5 years of administrative assistant experience ideally supporting executivelevel leaders.
Excellent meeting planning coordination and time management skills.
Strong proficiency in all Microsoft Office applications.
Techsavvy and quick to adopt new systems.
Ability to operate effectively in a global fastpaced work environment.
Strong oral and written communication skills with the ability to interact professionally with senior stakeholders.
High degree of discretion sound judgment and empathy in managing sensitive matters.
Highly organized detailoriented and proactive with a strong sense of urgency.
Ability to navigate ambiguity and shifting priorities.
Strong interpersonal skills and ability to work crossfunctionally and across cultures.
Familiarity with Trec (Concur) Ivalua and ServiceNOW is an asset.
Why Recruit Action
Recruit Action (agency permit: AP2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
# MFCJP
Employment Type
Full Time
Key Skills
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