Experiential Education Coordinator
Experiential Education Coordinator
Posted on :
08-05-2025
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1 Vacancy
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Job Description
Job Description Summary
The Experiential Education coordinator provides administrative and program support to the Chapman University School of Pharmacy ( CUSP ) in the Office of Experiential Education ( OEE ). The Experiential Education Coordinator in collaboration with the Director and Assistant Director of Experiential Education executes procedures relating to student scheduling compliance and daily operation of the APPE programs. This role processes payments and assists with data collection for the Site Incentive program; and develops electronic and written communication for student pharmacists and Experiential Educators as needed for program operation. This position assists with the maintenance of affiliation agreements and faculty appointments. Responds to phone email and inperson inquiries; and other duties as assigned.
Responsibilities
S upport the Experiential Education Program Manage Advanced Pharmacy Practice Experiences ( APPE ) program by collecting site/preceptor availability and upload to CoreELMS coordinate with other stakeholders to run lottery assignments for T7/T8 and coordinate daily program logistics. Manage necessary APPE assignment changes when appropriate. Track student compliance and APPE site requirements (e.g. background checks drug screening immunizations Basic Life Support ( BLS ) certification clearances) and ensure accurate and uptodate documentation in CoreELMS. Monitor timely completion of student and preceptor/site evaluations for APPE courses follow up as necessary Maintain updated APPE course requirements and materials in CoreELMS including classspecific requirement page syllabi evaluation rubrics and resources in the Document Library. Document APPE student issues in Canvas provide available resources and refer students to appropriate offices as needed. Track experiential hours and evaluation completion for APPE courses in Canvas. Serve as a liaison between OEE and APPE preceptors. Support the Experiential Education Office Assist with the Incentive Program by 1. Confirming rotation seat placements site & payee information 2. Coordinating with Deans Office to determine payment amounts and 3. Processing of payments in a timely manner. Provide support in administrative and logistical functions of school. Process payments reimbursements Purchase Requisitions etc. for the department. Assist in updating preceptor training / orientation material for APPE courses Coordinate the distribution of preceptor evaluation reports to CUSP faculty for their annual evaluation reports Coordinate special events meetings and projects Assist with special projects and/or student events such as Experiential Education and New Student Orientation accreditation site visit events other accreditation activities Commencement etc.; including room reservations catering ordering supplies and other arrangements as required. Assist with other events such as the Annual Preceptor Fair the Experiential Education Advisory Committee ( EEAC ) meeting and Annual Preceptor Appreciation Dinner.
Required Qualifications
A minimum of three years of demonstrated professional experience in related functions preferably in higher education. Bachelors degree and/or equivalent combination of education and work experience. Proven ability to carry out duties in a timely manner Proven ability to reason prioritize problem solve and communicate logically Experience in meeting/event coordination Experience carrying out duties when faced with interruptions distractions and a fluctuating workload Skills for basic arithmetic and calculation skills Technical skills to learn and use enterprise systems and departmental tools. Excellent computer skills in word processing excel spreadsheets Internet and electronic mail with the ability to set up and maintain a database Experience using standard office equipment such as copier fax and calculator. Strong organizational skills to maintain office files schedule calendar and coordinate logistics for meetings and special events including publications media services and catering. Clear and understandable speech to disseminate information and forward messages in a thorough and appropriate manner. Demonstrate effective clear and businesslike written and oral communications including solid editing proofreading skills. Excellent interpersonal skills with diverse groups and individuals at all organizational levels both inside and outside of the University. Excellent problemsolving skills. Ability to use tact diplomacy and maintain a high level of confidentiality. Strong commitment to teamwork. Serviceoriented with ability to maintain a pleasant and helpful attitude.
The Experiential Education coordinator provides administrative and program support to the Chapman University School of Pharmacy ( CUSP ) in the Office of Experiential Education ( OEE ). The Experiential Education Coordinator in collaboration with the Director and Assistant Director of Experiential Education executes procedures relating to student scheduling compliance and daily operation of the APPE programs. This role processes payments and assists with data collection for the Site Incentive program; and develops electronic and written communication for student pharmacists and Experiential Educators as needed for program operation. This position assists with the maintenance of affiliation agreements and faculty appointments. Responds to phone email and inperson inquiries; and other duties as assigned.
Responsibilities
S upport the Experiential Education Program Manage Advanced Pharmacy Practice Experiences ( APPE ) program by collecting site/preceptor availability and upload to CoreELMS coordinate with other stakeholders to run lottery assignments for T7/T8 and coordinate daily program logistics. Manage necessary APPE assignment changes when appropriate. Track student compliance and APPE site requirements (e.g. background checks drug screening immunizations Basic Life Support ( BLS ) certification clearances) and ensure accurate and uptodate documentation in CoreELMS. Monitor timely completion of student and preceptor/site evaluations for APPE courses follow up as necessary Maintain updated APPE course requirements and materials in CoreELMS including classspecific requirement page syllabi evaluation rubrics and resources in the Document Library. Document APPE student issues in Canvas provide available resources and refer students to appropriate offices as needed. Track experiential hours and evaluation completion for APPE courses in Canvas. Serve as a liaison between OEE and APPE preceptors. Support the Experiential Education Office Assist with the Incentive Program by 1. Confirming rotation seat placements site & payee information 2. Coordinating with Deans Office to determine payment amounts and 3. Processing of payments in a timely manner. Provide support in administrative and logistical functions of school. Process payments reimbursements Purchase Requisitions etc. for the department. Assist in updating preceptor training / orientation material for APPE courses Coordinate the distribution of preceptor evaluation reports to CUSP faculty for their annual evaluation reports Coordinate special events meetings and projects Assist with special projects and/or student events such as Experiential Education and New Student Orientation accreditation site visit events other accreditation activities Commencement etc.; including room reservations catering ordering supplies and other arrangements as required. Assist with other events such as the Annual Preceptor Fair the Experiential Education Advisory Committee ( EEAC ) meeting and Annual Preceptor Appreciation Dinner.
Required Qualifications
A minimum of three years of demonstrated professional experience in related functions preferably in higher education. Bachelors degree and/or equivalent combination of education and work experience. Proven ability to carry out duties in a timely manner Proven ability to reason prioritize problem solve and communicate logically Experience in meeting/event coordination Experience carrying out duties when faced with interruptions distractions and a fluctuating workload Skills for basic arithmetic and calculation skills Technical skills to learn and use enterprise systems and departmental tools. Excellent computer skills in word processing excel spreadsheets Internet and electronic mail with the ability to set up and maintain a database Experience using standard office equipment such as copier fax and calculator. Strong organizational skills to maintain office files schedule calendar and coordinate logistics for meetings and special events including publications media services and catering. Clear and understandable speech to disseminate information and forward messages in a thorough and appropriate manner. Demonstrate effective clear and businesslike written and oral communications including solid editing proofreading skills. Excellent interpersonal skills with diverse groups and individuals at all organizational levels both inside and outside of the University. Excellent problemsolving skills. Ability to use tact diplomacy and maintain a high level of confidentiality. Strong commitment to teamwork. Serviceoriented with ability to maintain a pleasant and helpful attitude.
Required Experience:
IC
Employment Type
Full Time
Key Skills
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