Administrative Assistant to the Upper School
Administrative Assistant to the Upper School
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Job Description
We are seeking an individual whois inspired by our mission and whose beliefs align with our core values ofintegrity compassion inquiry and courage and reflects our core competenciesto join Havergal College as Administrative Assistant to the Upper School. This is a fulltime permanent position.
Why Havergal is the Place to Be
Founded in 1894 and located on abeautiful 22acre campus in midtown Toronto Canada Havergal College is one ofCanadas preeminent independent schools for girls from Junior Kindergartenthrough Grade 12. At Havergal Collegewe believe that great schools are made up of great people. With a rich historyspanning over 130 years we are committed to offering a contemporary liberalarts education which is rooted in the Anglican mission isto prepare young women to make a difference. Through our outstanding academicand cocurricular programs and a cohesive and collegial team of faculty andadministration staff we nurture a culture of capability that fostersselfconfidence leadership critical thinking and globalmindedness within ourstudents.
We take pride in attracting and retaininghighlyqualified faculty and administration staff to ensure that our schoolremains at the forefront of educational excellence. Join us in thistransformative journey of education working together to empower young women tomake a positive difference in our world.
We arecommitted to building adiverseworkforce and an inclusive believe that aninclusive environment fosters a culture of mutual respect creativity andinnovation collaboration and accountability. To this end we encourageapplications from all qualified candidates with a diverse range of experiencesand perspectives including women BIPOC (Black Indigenous and People ofColour) peoples LGBTQ2S and persons withdisabilities to join our thriving team. We seek candidates who arecommitted to nurturing a community where integrity compassion inquiry andcourage thrive.
The Administrative Assistant to the UpperSchool provides administrative support to the Upper School includingadministrative support for the Head Middle and Senior Schools and student lifeand operations in the Upper School. This includes administrative support to theDirector of Student Leadership and Director of Arts.
Specific Accountabilities:
- Assist in theproactive planning coordination and tracking of initiatives or events thatfall under the responsibility of the office of the Heads Middle and SeniorSchools the Director of Arts and the Director of Student Leadership (includingthe orientation activities opening week planning Grade 7 9 and 12 campsdances socials and end of the year events).
- Maintain theschedules of the Heads Middle and Senior Schools and events by bookingappointments meetings schedules and schoolbased events.
- Managedetention administration including coordinating with other departments for joband updating a database.
- Manage lunchpasses and any phone confiscation documentation and storage.
- Ordersupplies for the office of the Heads of Middle and Senior Schools and Directorof Arts and Student Leadership.
- Maintain andcoordinate the School Mascot in collaboration with the Head of Senior School.
- Edit and postThe Weekly memo to parents using WordPress and Composer.
- Administrativeassistant to support the student leadership election process.
- Maintainelectronic documents and correspondence relevant to the office of the Heads Middle and Senior Schools including that which is confidential.
- Manage ThePound and ensure the space is clean and organized.
- Maintain uptodaterecords of revenue and expenses for Upper School budgets and process schoolcredit cards bills for Head Middle & Senior School and Directors ofStudent Leadership & Arts.
- Provideprompt response to requests for support or information relevant to the officeof the Heads Middle and Senior Schools.
- Workcollaboratively with other Administrative Assistants in the school and assumetasks in other portfolios as required.
- Attend weeklyManagement Meetings to inform on upcoming events and activities and to seekfeedback and update information for future events.
- Input andmaintain uptodate student records in regards to student engagement eitherclub membership House leadership or senior leadership roles.
- Other dutiesas requested by the Heads Middle and Senior Schools Director of Arts &Student Leadership.
- Book traveland hotel arrangements for professional development for the Heads Middle& Senior.
Qualifications Knowledge and Experience
- Excellentcommunication skills both written and oral.
- Effectiveorganizational and interpersonal skills.
- Experience inthe use of online databases Microsoft Word and Excel and electroniccommunication (Outlook/Entourage).
- Knowledge ofproject management methodology would be an asset.
- Problemsolving / analytical skills/ troubleshooting into the future.
- Demonstratedability to juggle competing priorities in a fastpaced environment.
- Ability totake responsibility and function with minimal supervision.
Demonstrated ability and commitment to the Core Competencies of;
- Collaboration& Teamwork
- Integrity& Trust
- LearningAgility
- Communication
- GrowthMindset
- InclusiveExcellence
Allqualified candidates are encouraged to apply and express their interestno later than May 19 2025. This posting is for an existing vacancy.
Havergal College thanks all applicants those candidatesselected for an interview will be contacted. Havergal College is an equalopportunity employer. We are committed to an inclusive barrierfreerecruitment and selection process and work environment in accordance with theAccessibility for Ontarians with Disabilities Act (AODA). We will be happy towork with applicants requesting accommodation at any stage of the you require accommodations please contact Cathy LeBlanc atext. 6526 or by email at accessibility@.
Employment Type
Full Time
