Contract Administrator
Contract Administrator
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Job Description
The role:
Galileo is seeking a fulltime Contract Administrator to join its growing legal team. This role will play a key part in supporting the companys commercial contracting function with a primary focus on reviewing and drafting NDAs vendor agreements and contract amendments as well as managing due diligence requests and assisting with broader legal operations. The Contract Administrator will also support contract lifecycle management help drive process improvements and coordinate with crossfunctional teams such as privacy information security and finance. Were looking for a motivated detailoriented and collaborative professional who thrives in a fastpaced environment is eager to grow and takes pride in delivering highquality timely work.
What youll do:
- Coordinate with other departments such as privacy information security and finance to obtain due diligence documents; ensure delivery of important documents and notices
- Review and prepare legal drafts
- Perform administrative legal responsibilities
- Create and update process documents and SOPs
- Organize and facilitate meetings as necessary (e.g. creating agendas taking notes and action items drafting correspondence and following up to see action items through to completion)
- Handle confidential/sensitive matters with discretion and professionalism at all times
- Work closely with Galileos attorneys on Galileorelated meetings initiatives and projects
What youll need:
- 46 years of experience handling commercial legal and business matters in a contracts administrator paralegal or similar rolepreferably within an inhouse legal department.
- Accountability You take full ownership of your responsibilities and deliver results through to completion. You hold yourself accountable for followthrough and outcomes.
- Trustworthiness You consistently demonstrate reliability to your colleagues and stakeholders. You do what you say youre going to do and others can depend on you.
- Effective Communication You communicate clearly concisely and consistently in all directionsupward across teams and externallyensuring alignment and transparency; including the ability to draft edit and proofread legal and business documents with precision.
- HighQuality Timely Work Product Your work is accurate wellorganized and delivered on time. You proactively communicate when tasks are completed and follow up to ensure closure.
- Growth Mindset You are eager to learn open to feedback and willing to stretch beyond your comfort zone. You seek opportunities to develop professionally and take initiative to expand your knowledge and skills.
- Superior attention to detail ensuring accuracy in all aspects of work from document preparation to tracking deadlines.
- Exceptional analytical and problemsolving abilities with a practical and proactive approach to issue resolution.
- Proven ability to multitask prioritize effectively and remain calm and productive under pressure in a fastpaced environment.
- Technical proficiency with tools such as Microsoft Office Google Workspace (GSuite) Airtable Venminder IronClad and Confluence.
- Excellent interpersonal skills with a collaborative and professional demeanor when working across legal business and operational teams.
- Track record of successfully coordinating and driving legal projects to completion with minimal supervision.
Nice to have:
- Experience working for a financial services or fintech company.
- Working knowledge of legal requirements and best practices related to contracts and commercial transactions.
- Experience creating and editing PowerPoint presentations including formatting layout and messaging for legal or business audiences.
- Proficiency with Legal Tracker and LexisNexis
Why youll love working here:
- Competitive salary packages and bonuses
- Comprehensive medical dental vision and life insurance benefits
- Generous vacation and holidays
- Paid parental leave for eligible employees
- 401(k) and education on retirement planning
- Tuition reimbursement on approved programs
- Monthly contribution up to $200 to help you pay off your student loans
- Great health & wellbeing benefits including: telehealth parental support subsidized gym program
Required Experience:
Unclear Seniority
Employment Type
Contract
