Maintenance Administration Assistant
Maintenance Administration Assistant
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Job Description
WHO WE ARE
We are the Metropolitan Council the regional government for the sevencounty Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation wastewater and housing services. More information about us on our website.
We are committed to supporting a diverse workforce that reflects the communities we serve.
Metro Transit is one of the countrys largest transit systems employs more than 3000 people and provides more than 80 million rides a year through an integrated network of buses light rail and commuter trains as well as resources for those who carpool vanpool walk or bike in the Twin Cities.
How your work would contribute to our organization and the Twin Cities region:
The Maintenance Administration Assistantprovides office administrative support to Bus Maintenance management supervisors and forepersons by performing office administrative and clerical duties pertaining to buses vehicles and employees. In addition this position will provide assistance to employees regarding forms policies and procedures liaison general company and department functions.
All new hires to Metro Transit will start at $23.78 per hour. All shifts and job information will be governed by ATU seniority and the union agreement.
Hourly Pay Scale:
$23.78 starting pay
$27.18 2nd year
$30.57 3rd year
$33.97 Top payWhat you would do in this job
- Office Administrative Procedures:
- Performs data entry as assigned.
- Creates business correspondence letters and memos.
- Closes maintenance work orders in TxBase (computer system).
- Maintains files (paper and electronic) of vehicles mileage reports and gas receipts.
- Post service bulletins employee information reports and all job postings.
- Processes incoming mail and prepares outgoing mail.
- Processes and forwards personnel records to appropriate location for transferring employees and setup files for new incoming personnel.
- Reviews and verifies employee time entries for accuracy daily and edits as appropriate.
- Monitors and posts data within the timekeeping system for accurate biweekly payroll and attendance tracking.
- Communicates with other facilities and departments as required or directed.
- Provides and assists employees with forms such as vacation sick leave etc.
- Answers telephones.
What education and experience are required for this job (minimum qualifications)
Education / Experience:
- High school diploma/GED or higher.
- Two (2) years or more of office administrative experience. Experience must include intermediate PC experience in Microsoft Word Excel and maintaining calendars.
- Candidates must also have experience creating correspondence letters and memos in proper business style format and experience with creating/maintaining electronic subject files.
- Organizational and prioritizationskills.
- Customer service oriented; ability to work effectively with diverse internal/external customers/work groups.
- Knowledge of office administrative procedures.
- Knowledge of creating correspondence letters and memos in proper business style format.
- Knowledge of creating and maintaining electronic files.
- PC skills including MS Office Outlook Word Access and Excel.
- Ability to type 40 words per minute.
- Ability to adjust to changing priorities and work independently.
- Ability to handle multiple tasks with efficiency and take initiative.
- Ability to work well with others.
- We offer theopportunity to make a difference and positively influence the Twin Cities metropolitan area.
- We encourage our employees to develop their skills through onsite training and tuition reimbursement.
- We provide a competitive salary excellent benefits and a good work/life balance.
Additional information
Union/Grade:Amalgamated Transit Union (ATU)/Grade 21
FLSA: NonExempt
Safety Sensitive: No
What your work environment would be:
Work is performed in a standard office setting. This is a first shift position with set work hours to be determined at a later date. This position will report directly to the Garage Manager as well as the Assistant Director of Bus Maintenance.
What steps the recruitment process involves:- We review your minimum qualifications.
- We request your Work Record Evaluation (ATU employees only).
- We rate your education and experience.
- We conduct a structured panel interview.
Once you have successfully completed the steps above then:
If you are new to the Metropolitan Council you must pass a drug test and physical (safety sensitive positions only) and a background check which verifies education and employment covers driving record (if applicable to the job) and any criminal record. If you have a criminal conviction you do not automatically fail. The Metropolitan Council considers felony gross misdemeanor and misdemeanor convictions on a casebycase basis based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.
If you are already an employee of the Metropolitan Council you must pass a drug test (if moving from a nonsafety sensitive position to a safety sensitive position) and criminal background check if the job youre applying for is safety sensitive is a supervisory or management job is in the Finance Information Services or Human Resources departments or has access to financial records files/databases cash vouchers or transit fare cards.
IMPORTANT: If you make a false statement or withhold information you may be barred from job consideration.
The Metropolitan Council is an Equal Opportunity Affirmative Action and veteranfriendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color members of the LGBTQ community individuals with disabilities women and veterans to apply.
If you have a disability that requires accommodation during the selection process please email.
Employment Type
Full-Time
