Coordinator, Event Production
Coordinator, Event Production
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Job Description
Why the Partnership
When you join the Greater Houston Partnership you get the opportunity to work with an organization helping guide the future of the Houston region. Our team of professionals work across multiple disciplines including: Economic Development (Regional and International) Executive Finance & Accounting Marketing & Communications Member Engagement Public Policy Regional Workforce Development Research Resources and the Center for Houstons Future.
The Greater Houston Partnership works to make Houston one of the best places to live work and build a business. As the economic development organization for the region the Partnership champions growth across 12 counties by bringing together business and civicminded leaders who are dedicated to the areas longterm success. Representing more than 900 member organizations and approximately onefifth of the regions workforce the Partnership is the place companies come together to make an impact.
We look forward to telling you more about the organization and helping determine if a career with the Partnership is right for you!
Today We Are Looking For
The Coordinator Event Production is a crossfunctional role primarily supporting the development production execution and access to Partnership major events. The position requires both inperson and virtual event and meeting experience. The scope of work for this position includes project coordination event consultation staffing and logistics for other Partnership organizational events.
The coordinator must thrive in a challenging and fastpaced atmosphere where prioritizing and multitasking are the norm. The coordinator also should have strong customer service skills and a high level of professionalism to service both internal and external clients and vendors.
Primary Duties and Responsibilities
The Member Engagement Division is responsible for the attraction retention and engagement of members. To achieve this the Member Engagement Division works to secure adequate funding for the organization through membership events business resource groups and special initiative fundraising.
The following responsibilities are essential to job performance:
- Coordinate logistics for inperson digital and hybrid events. Duties include but are not limited to: event logistics processing registrations preparing and responding to event emails systematic event setup in the project and event management systems volunteer staffing and training event setup and breakdown.
- Create and track deliverables in the project management system.
- Provide operational support and navigation of forwardfacing and backend functions. Includes virtual meetings webinars live streamed simulcast and prerecorded meetings.
- Provide guidance during dayof event logistics for volunteers and/or the Partnership staff and vendor partners.
- Prepare maintain and monitor required event deliverables including but not limited to signage registration volunteer assignments.
- Assist with the maintenance of timelines budgets marketing plans procedures and policies for each event.
- Assist in analyzing event performance financials and member involvement and preparation of debrief materials.
- Establish and grow relationships with members.
- Work crossfunctionally with other member departments to provide consistent and seamless service to members of the Partnership.
- Assist in daily department operational andadministrative functions (phone email data entry and mail) to ensurespecific projects aredelivered efficiently.
- Ensure consistent Partnership brand messaging.
- Other duties as assigned.
Knowledge Skills and Abilities
The following knowledge skills and abilities are desirable for job success:
- Live event hospitality and meeting coordination experience.
- Experience with event management systems (CVENT) project management systems (Basecamp) and digital meeting platforms (Zoom Webex Google etc.) required.
- Ability to demonstrate attention to detail in all work projects.
- Proven project coordination and organizational skills.
- Demonstrated interpersonal skills such as diplomacy patience empathy and politeness.
- Demonstrated ability to work in a fastpaced deadlineoriented environment.
- Solutionsoriented and ability to problemsolve.
- Flexibility ability to change direction and reprioritize in response to changing situations.
- Prioritize conflicting needs; handle tasks and requests expeditiously and proactively; and followthrough on projects to successful completion often with deadline pressures.
- Demonstrated ability to work with all levels of both internal and external contacts.
- Ability to professionally work with diverse groups of people.
- Ability to coordinate engage and fully utilize member expertise.
- Ability to exercise mature judgment and tact.
- Ability to work in a team environment and share tasks.
- Ability to attend workrelated functions offsite as required.
- Flexibility to work some overtime as necessary.
- Proficiency in Windows Microsoft Word PowerPoint Excel Salesforce and Outlook.
- Ability to travel when required.
Education Requirements
Bachelors degree including a preference for a certification in event and meeting planning or relevant experience. Relevant degrees and certificates include Bachelor of Arts (BA) Certified Special Event Professional (CSEP) designation the Certified Meeting Professional certification and the Certified Meeting Planner (CMP).
Required Experience
Minimum of 2 years of experience in all aspects of developing and managing events and meetings or in a related field such as marketing or conference services.
Physical Requirements
- Good vision and hearing acuity (with adaptive aids if necessary).
- Manual dexterity and skillful use of computer keyboard.
- Physical exertion includes bending pushing standing and walking. Must be able to move or lift approximately 25 pounds on occasion.
Mental and Aptitude Requirements
- Job requires the ability to hear see and talk; analytical conceptual problemsolving planning and decisionmaking skills.
Safety Requirements
Adhere to office safety policies.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They should not be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
The Greater Houston Partnership is an Equal Opportunity Employer.
Required Experience:
IC
Employment Type
Full-Time
