Front Desk Supervisor PM

Job Title: Front Desk Supervisor

Job Summary: Our Hotel Front Desk Supervisor ensures a memorable guest experience by maintaining an outstanding impression of our property through anticipating and reacting to changing guest needs and coordinating the activities of the front desk team.

Daily Activities:

• Maintains a professional positive friendly demeanor with guests and fellow associates at all times.
• Ensures the front desk and front drive is staffed sufficiently for each time period and that the staff is in proper uniform.
• Trains and coaches front desk staff to ensure high quality of service and high team morale.
• Assigns daily/weekly duties to front desk staff.
• Communicates in daily shift meeting: service focus VIPs in house group arrivals and departures etc.
• Ensures a clean orderly appearance of the hotel lobby hotel front drive luggage storage and valet/bell service areas.
• Ensures procedures are followed to maximize room yield and hotel revenue.
• Maintains efficient storage of supplies; notifies manager of needed items.
• Identifies and implements ways to operate more efficiently cut costs and drive revenue.
• Assists with hiring and weekly scheduling of front desk staff.
• Conducts and ensures compliance of ongoing training for all team members and initial training for new hires.
• Attends daily and weekly meetings as required.
• Follows procedures to control labor and operating costs.
• Ensures standards are followed for accepting and storing guest vehicle keys luggage and other guest items in a secure and organized manner.
• Performs in any front desk position as needed/scheduled.
• Greets guests upon arrival and completes checkin process according to established protocol; facilitates guest departure process according to established protocol.
• Performs tasks including arrivals review room blocking etc. as assigned on shift checklist.
• Enhances guest experience by promoting the hotels services providing guests with current hotel offerings and information and assisting guests in making arrangements as needed.
• Enhances guest experience by providing information and directions to other local activities and assisting in making arrangements as needed.
• Assists arriving and departing guests with arranging valet bell and transportation services.
• Responds to guest cues in upselling amenities and services with a goal of exceeding guest expectation and increasing overall sales.
• Communicates effectively and professionally utilizing 2way radio system.

• Partners with other front office associates as well as other departments to ensure a smooth operation.

• Follows established protocols to provide a warm phone greeting for both external and internal guests.
• Facilitates multiple phone calls and call transfers utilizing telephone system console.
• Processes guest requests for hotel services to other departments in a timely manner (housekeeping service luggage assistance engineering assistance valet service room service orders etc.).
• Ensures adherence to protocol for processing lost and found items.
• Builds relationships with guests to ensure regulars/repeat business.
• Responds to guests with issues and requests in a timely manner.
• Handles financial guest and associate information with care and professionalism and maintains strict confidentiality.
• Ensures accurate reporting of all income received during shift.
• Completes daily side work and cleaning duties as assigned.
• Follows all established safety and sanitation guidelines.
• Additional tasks as assigned by supervisor.

Desired Qualities:

• Ability to work flexible hours (days nights weekends).
• Ability to communicate effectively; ability to speak understand and read English.
• Minimum two years of experience in a front desk line position.
• Minimum one year supervisory experience.
• Demonstrated enthusiasm for hospitality operations.
• Proficient in use of hotel property management system; experience with Opera preferred.
• Proficient in use of Microsoft Office and Excel.
• Proficient in basic math.
• Demonstrated customer service experience.
• Ability to be added to property vehicle insurance: must be at least 18 years of age with a valid drivers license and clean driving record.
• Ability to operate both manual transmission vehicles and automatic transmission vehicles.
• Demonstrated focus on followthrough and attention to detail.
• Ability to multitask and perform calmly and with grace in busy situations.
• Ability to anticipate problems and create solutions.
• Ability to work independently as well as on a team.
• Ability to be responsible dependable punctual adaptable.
• Demonstrated professional appearance and demeanor.
• Ability to stand/walk for up to 5 hours at a time over an 810 hour shift.
• Ability to bend squat reach and climb stairs regularly.
• Ability to regularly lift and/or move 10 pounds frequently lift and/or move 25 pounds and occasionally lift and/or move up to 100 pounds at a time.

Benefits: We provide an excellent compensation package included competitive earnings opportunities for advancement medical dental vision life shortterm disability 401(k) paid time off employee meals and discounted travel stays.