Fuel Card Administrator
Fuel Card Administrator
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Job Description
EquipmentShare is Hiring a Fuel Card Administrator
EquipmentShare is searching for a Fuel Card Administrator for our corporate office in Columbia MO to support our team as the department continues to grow.
Job Summary: As a Fuel Card Administrator you will be responsible for supporting the markets with issuing fuel cards for company vehicles managing onboarding new employees in the fuel card system and auditing multiple fuel card reports to ensure compliance within the company. You will be at the Corporate headquarters and work closely with employees in the field as well as other departments located at the Corporate Office.
Supervisory Responsibilities: None
Duties/Responsibilities:
- Respond to electronic and telephonic inquiries.
- Generate Driver IDs/PINs for eligible employees who have completed the Driver Qualification file.
- Monitor daily reports to identify and resolve fuel card transaction declines.
- Process reports of potentially suspicious charges received from Impac.
- Conduct audits of monthly transactions.
- Develop and distribute a PDF or notification to field personnel regarding preferred vendors/merchants to optimize potential savings including vendors/merchants specific to each region.
- Analyze data to identify potential rebate negotiation opportunities.
- Review Telematics data to ensure appropriate fuel card usage for assigned vehicles.
- Process fuel card requests for new and replacement units.
- Generate Driver IDs/PINs for eligible newly hired employees.
- Request transaction reclassification for improperly entered transactions.
- Deactivate Driver IDs for terminated employees.
- Issue notifications for unverified fuel card transactions and suspend noncompliant fuel cards.
Monthly Responsibilities:
- Collaborate with the credit card team to identify and engage with employees who frequently utilize credit cards for fuel purchases.
- Verify employees with an active Driver ID have completed the correct policies.
- Audit Driver IDs in the system to ensure accuracy.
- Review fuel card usage to identify inactive cards and communicate with relevant market personnel to ascertain the reasons for inactivity.
Required Skills/Abilities:
- Strong Communication skills.
- Experience with Google Sheets/Excel.
- Ability to Multitask.
- Ability to Adapt Quickly Capacity for Rapid Adaptation.
- Work in an office environment.
Education and Experience:
- At least 2 years experience doing data analysis in Excel and/or Google Sheets.
- Experience with preferred.
- High School diploma or equivalent required. College degree in business administration preferred
- Past experience with fuel cards or fleet management preferred.
Physical Requirements:
- Must be able to sit for prolonged periods at a desk and work on a computer.
- Work in an office environment.
Why Were a Better Place to Work
- Competitive salary.
- Medical Dental and Vision coverage for fulltime employees.
- 401(k) and company match.
- Generous paid time off (PTO) plus company paid holidays.
- Stocked breakroom and full kitchen chef prepared meals daily (breakfast and lunch).
- State of the art onsite gym (Corporate HQ) with instructor ledcourses/Gym stipend for remote employees.
- Seasonal and year round wellness challenges.
- Company sponsored events (annual family gatherings happy hours and more).
- Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year.
- Opportunities for career and professional development with conferences events seminars and continued education.
About You
Our mission to change an entire industry is not easily achieved so we only hire people who are inspired by the goal and up for the challenge. In turn our employees have every opportunity to grow with us achieve personal and professional success and enjoy making a tangible difference in an industry thats long been resistant to change.
EquipmentShare is committed to a diverse and inclusive workplace. EquipmentShare is an equal opportunity
employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation
protected veteran status disability age or other legally protected status.
Required Experience:
Unclear Seniority
Employment Type
Full Time
