General Service Office Associate
General Service Office Associate
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Job Description
The Richmond Behavioral Health Authority is seeking aGeneral ServicesAssociates to join our General Services team! This incubent will be able to performintermediate technical and administrative tasks to support various aspects of facility operations including facility maintenance building security and safety parking and housekeeping services and RBHA property management. Responsibilities include maintaining and tracking vehicle and property information using fleet and facility maintenance software assigning fleet vehicles to employees and assisting with the oversight housekeeping and security staff. Additionally the role requires performing related tasks as needed or assigned. Work is conducted under the general supervision of the General Services Manager.
Essential Functions
Perform receptionist duties at assigned site locations; greets visitor; answers telephone provides information; forwards call to appropriate party as necessary and required.
Maintains Authority vehicles registrations conduct safety checks preparing vehicles for auction purchasing replacement vehicles facilitating repairs and maintaining fuel cards.
Facilitate space and surplus management by handling space allocation and layout planning coordinating office moves and adjustments to meet the evolving needs of the organization.
Facilitate and monitor employee surplus request.
Maintains and tracks agile fleet database including mileage maintenance vehicle washing keys fuel cards parking assignments and provides technical assistance to RBHA staff etc.
Monitor respond and report concerns with facility operations building security maintenance general services software and safety.
Manages parking for employees and fleet.
Provide immediate intervention and dispatch appropriate general services vendor in response to unplanned events that disrupt the health safety and welfare Authority consumers and employees.
Serves as the general services liaison between approved vendors and requesting division for all capital projects involving building renovations painting and furniture installation etc. Includes but non limited to vendor selection meeting facilitation communication planning/updates and completing necessary administrative processes to see capital projects to point of completion.
Tracks and maintain log of registered mail and other important correspondence.
Receives sorts processes and distributes incoming and outgoing mail overnight packages and other materials.
Operates a variety of standard office equipment; performs light maintenance on photocopy and postage equipment.
Collects and compiles statistical data to prepare monthly reports.
Required Experience:
IC
Employment Type
Full-Time
