Corporate Meeting Planner
Corporate Meeting Planner
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Job Description
Overview
Job Summary:
The Corporate Meeting Planner will be responsible for planning managing and executing all aspects of small and large meetings and incentives. The meeting planner will work closely will all operating companies as well as outside vendors to assure that the highest level of service is being provided to our internal and external customers.
Responsibilities
Essential Functions:
Identify the objectives of the event and determine the requirements that must be met to accomplish those objectives
Create Request for Proposal (RFP) in Cvent and review vendor proposal submissions
Conduct site visits of hotels/venues and make recommendations based on group objectives
Negotiate hotel off site event and transportation contracts
Build and manage event registration websites using Cvent
Partner with the Communications teams Executive Assistants Marketing and Procurement
Coordinate all event logistics such as but not limited to sleeping rooms transportation food and beverage audiovisual and offsite events.
Work closely with the Travel Department on travel manifest changes and policies
Travel to meeting locations to assist with onsite logistics for large programs
Manage third party staffing while on site for large meetings and incentives
Review pay and reconcile invoices
Maintain financial records and prepare reports for Executive Leadership
Supervisory and/or Management Responsibility:
The position could develop into a role of supervisory as the department needs grow
InOffice Requirement:
Travel up to 25% and some weekend work required
Required inoffice presence at least 4 days a week
Qualifications
Minimum Education and/or Experience:
High School Diploma or equivalent experience of 5 years
Must have at least three years of experience in the Hotel Industry or Meetings Industry
Skills/Abilities:
Proficient in Microsoft Word/Excel
Excellent interpersonal written and oral communication skills
Strong organizational skills and excellent attention to detail
Ability to multitask and interact effectively in a team environment
Exceptional ability to work under pressure and meeting deadlines
Demonstrates proactive approaches to problemsolving with strong decisionmaking capability
Core Competencies:
Build relationships
Develop people
Lead change
Inspire Others
Think critically
Communicate clearly
Create accountability
Benefits Overview:
Benefits are subject to change and may be subject to specific elections plan or program terms. This role is eligible for the following:
o Medical dental & vision
o Hospital plans
o 401(k) Retirement Plan Pretax and Roth posttax contributions available
o Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
o Company paid Short and longterm disability.
o Health & Dependent Care Spending Accounts (HSA & DCFSA)
o Transportation benefits
o Employee Assistance Program
o Tuition Assistance
o Time Off/Leave (PTO Allegis Group Paid Family Leave Parental Leave)
Salary Range:
$59100 $88700
This position is bonus eligible
The company is an equal opportunity employer and will consider all applications without regard to race sex age color religion national origin veteran status disability sexual orientation gender identity genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation such as the modification or adjustment of the job application process or interviewing process due to a disability please email Lauren Lara ator callfor other accommodation options.
Employment Type
Full-Time
