Administrative Coordinator
Administrative Coordinator
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$ 60000 - 65000
1 Vacancy
Job Description
Job Summary
We are seeking a highly organized and proactive Administrative Coordinator to support our team. This role is essential in ensuring smooth operations within the office providing administrative support and facilitating communication between departments. The ideal candidate will possess strong clerical skills be proficient in office software and demonstrate exceptional customer service abilities.
Duties
- Answer phones professionally and courteously handles intake calls for clients and new applicants and directs telephone referrals to appropriateHCC staff.
- Daily monitoring of info email account faxes text messaging platform andClearCare dashboard directing and assigning tasks as necessary.
- Coordinates Friday lunch orders
- Leads Daily Huddle meeting and takes notes.
- Creates weekly team meeting agenda and PowerPoint data presentation.
- Ensures client filing systems are maintained current and confidential.
- Maintains client Service Agreements follow up for signature and billing details file hard copy and electronically. Ensure all are up to date for audits.
- Assists with data entry of new clients inClearCare.
- Manages All Vendor Accounts:Nextiva Alive5 EncryptScan and ReadyRefresh.
- Manages the work orders and maintenance needs for office location.
- New employee set up: desk with supplies; new computer; email address;Nextiva office phone/mobile app; Alive5; coordinate with IT company to set up computer access security and Microsoft licenses; coordinate with property management company for keys/key card app.
- Orders office marketing and medical supplies. Must have approval of budget/cost with manager for all purchases.
- Orders supplies for clients adding expenses to billing and scanning receipts for invoices and reimbursements for both clients and staff. HandlesInstacart/Amazon orders for clients.
- Daily update of expense tracking in spreadsheet.
- Ensures all supplies are fully stocked (i.e. inventory room kitchen cleaning supplies water.)
- Ensures inventory room supplies accounted for logged and expiration dates updated.
- Assist with mailing and distribution of holiday cards/gifts for clients
- Assists staff with administrative tasks
- Works closely with external IT help desk
Qualifications
- 12 years of related experience
- Proficient in computer literacy with a strong understanding of office software applications (e.g. MS Word Excel and PowerPoint. Microsoft Office Suite).
- Excellent clerical skills with attention to detail for accurate data entry and record maintenance. Strong customer service skills to interact positively with clients and team members alike.
- Good communication skills
- Detailoriented
If you are a motivated individual who thrives in a fastpaced environment and is looking for an opportunity to contribute significantly to our team we encourage you to apply for this position.
Job Type: Fulltime
Pay: $60000.00 $65000 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift 8:30AM5PM or 9AM5PM
- Inoffice environment
- Monday to Friday
Required Experience:
IC
Employment Type
Full-Time
