Office Manager - Maywood Hills Elementary School
Office Manager - Maywood Hills Elementary School
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Job Description
Thank you for your interest in a career with us! The Northshore School District is committed to a diverse workforce that reflects our students and our community one that embraces and models equity and cultural competency.
JOB SUMMARYThis position manages the operation of a school office manages a school budget and serves as secretary to the principal. The position provides various support services for students parents staff and the public; promotes positive public relations for the school and the district.
DUTIES AND RESPONSIBILITIES
This list of essential functions is not exhaustive and may be supplemented as necessary in consultation with the employee(s) involved.
- Manages the operation of the school office. Provides secretarial support to the principal and assistant principals. Maintains appointment calendar; schedules meetings; types correspondence staff evaluations forms memoranda and reports; duplicates and distributes materials. May type and distribute staff bulletins and school newsletters; may attend building meetings and record meeting minutes.
- Greets parents students and visitors entering the office and provides assistance; answers the telephone and responds to inquiries; screens calls for the principal; receives and distributes mail to administrators and staff members. Vets visitors and volunteers using the Safe Visitor System.
- Monitors and maintains staff absence in Frontline. Reviews staff time sheets in preparation to send to payroll. Prepares payroll forms for additional hours worked by staff; arranges for substitute teachers when absences are unfilled in Frontline; greets substitutes and provides materials. Maintains various budgets for the principal. Receipts deposits balances and dispenses general fund moneys through collection of student fees and fines and donations.
- Establishes office procedures and provides lead direction to office support staff and makes arrangements for coverage during absences and overload situations. Dispenses district forms to building staff. May conduct regular meetings with building office staff to develop procedures provide information and solve problems. May train and supervise student assistants.
- Maintains confidential records and files for staff and students such as staff emergency cards student detentions Child Protective Service reports and staff evaluations.
- Assists staff in coordinating printing and copying needs. Orders inventories and distributes all school supplies and equipment. May train staff in the operation of various office machines; may troubleshoot problems with office equipment and call for service as necessary; may oversee the printing of various forms.
- Makes noninstructional decisions in the absence of administrators including decisions regarding emergency May have regular authorization to sign designated forms for the principal or vice principals.
- Manages special projects and events. Oversees the buildings twoway radio communication system. May assist in the Health Room when needed.
- Inputs and maintains staff development courses in Performance Matters.
- Acquires Interpreters for the needs of teachers and parents needing translation services.
- Prepare along with the Principal and monitor ASB budget.
- Performs related duties consistent with the job description and employee
REPORTING RELATIONSHIP
Reports to principal.
WORKING CONDITIONS
Works in busy office environment; frequent interruptions; extensive computer use; required to deal with distraught or angry parents and students.
MINIMUM QUALIFICATIONS
Education and Experience
High school graduation or equivalent with three or more years of office experience preferably involving decisionmaking skills; experience working with adolescents and the public; computer experience; school district work experience preferred.
Allowable Substitution
Training in secretarial procedures or customer service experience may substitute on a monthto month basis for one year of the required experience.
Knowledge Skills and Abilities
Knowledge of general secretarial procedures; knowledge of correct grammar spelling and English usage; keyboarding skills; skill in operating general office machines; ability to organize and set priorities; ability to work independently with minimal supervision; ability to coordinate work assignments from multiple staff members; ability to read write speak and compute effectively; ability to oversee the office and clerical staff; ability to exercise independent judgement remain flexible and work effectively under pressure; ability to maintain confidential information; ability to interact with adolescents in a warm confident manner; ability to establish and maintain effective working relationships with staff and the general public.
Licenses/Special Requirements
Ability to operate computers general office equipment and learn specific software programs.
SALARY:Salary is based upon the current202425 NEOPA Salary Schedule Salary(Level I); placement on the salary schedule will be determined by Human Resources DOE. FLSA NonExempt.
WORK YEAR: 239 days per year 8.0 hours per day
In theandschool years the work year of each NEOPA employee who works a calendar greater than 195 days shall be reduced by three (3) days from the work years listed in Appendix B1 and B2. (See Work Day Calendars at this Link under Office Managers Secretaries and Professional Technical Employees (NEOPA)
BENEFITS:Washington state health insurance coverage (SEBB) and a Washington state retirement packagefor eligible positions. Generally you are eligible for SEBB benefits if you are anticipated to work at least 630 hours per school year (September 1 through August 31). TheSchool Employees Benefits Board(SEBB) benefits include:
- Medical plans with prescription benefits
- Dental plans
- Vision plans
- Life and AD&D insurance
- Longterm disability insurance
- Medical Flexible Spending Arrangement
- Dependent Care Assistance Program
All offers of employment are contingent uponsatisfactory results of background checks with prior employers and/or character references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Northshore School Board.
If you are current NEOPAmember ensure you are applying as an Internal Employee.
Click here to view ourNonDiscrimination Statement and Accommodation Policy.
Required Experience:
IC
Employment Type
Full-Time
