Operations Service Assistant
Operations Service Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Schedule: Monday Friday
Location: Baton Rouge LA
Office Hours: 7am 4:30pm
The ideal candidate will have 3 years of experience preferably in an industrial or utility environment but not required. The candidate must be capable of independently performing assigned functions which include procurement client invoicing scheduling employee safety training site indoctrination and support to management. Must have strong attention to detail and analytical skills excellent verbal and written communication skills and proficiency with Microsoft Office Suite is preferred. Perform other tasks as requested.
EDUCATION/EXPERIENCE:
- 3 years of related experience preferred
- Previous experience with industrial contractor preferred
- High school diploma or equivalent required; college coursework is a plus
ESSENTIAL DUTIES:
- Responsible for maintaining Safety Training Matrix and notifying employees of expiration dates.
- Responsible for coordinating and scheduling all training classes for workforce.
- Responsible for submitting Badging and Drug screen requirements for all sites.
- Responsible for maintaining list of all customer site entry requirements.
- Maintain DISA Drug consortium including coordinating and scheduling for random emergency and new hires.
- Schedule Monthly DOT drug screens.
- Run Background checks for new hires and Annuals on all employees through DISA.
- Assist with Onboarding New Hires.
- CIP Badging
- Schedule Annual and New Hire Physicals.
- Maintain Contractor Qualification Portals (Avetta ISN PEC Brows Achilles ISTC) this will include questionnaires man hour reports OSHA Logs safety training & Certificates of Insurance (COI).
- Prepare new and annual customer safety questionnaires for Contractor Qualification Portals.
- Submit new and annual COIs for those outside of portals.
- Process & Create New Hire Folders including obtaining consent forms safety training PPE.
- Schedule travel arrangements for outoftown jobs. (As needed)
- Open close balance and update all Jobs in the system. Backup for Project Cost Coordinator (As needed) Prepare and Issue Purchase Orders for all jobrelated materials.
- Track delivery of material orders.
- Prepare quotes for parts only jobs procure and invoice.
- Issue purchase orders for rental and safety equipment (Backup for Shop Coordinator as needed) Document Control administration
- Perform various tasks as needed.
Candidates will be required to pass initial screenings and maintain active status:
- Drug & Alcohol Test
- Fit for Duty (Physical)
- Criminal Background Check
- LA Drivers License Status Check
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Employment Type
Full Time
