UNIV - Administrative Assistant - Department of Pediatrics: Hematology/Oncology

Job Description Summary

Provides administrative coordinator support to the Division of Pediatric Hematology Oncology. Serves as a liaison between the Division the Pediatric Business Office and other departments within MUSC. Schedules appointments and meetings in alignment with the clinic schedule manages clinic templates supports provider onboarding submits leave requests arranges travel and ground transportation for conferences and procurement of nonclinical supplies.

Entity

Medical University of South Carolina (MUSC Univ)

Worker Type

Employee

Worker SubType

Classified

Cost Center

CC001022 COM PEDS Hematology/Oncology CC

Pay Rate Type

Hourly

Pay Grade

University04

Pay Range

32686...000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Summary:

Provides administrative coordinator support to the Division of Pediatric Hematology Oncology. Serves as a liaison between the Division the Pediatric Business Office and other departments within MUSC. Schedules appointments and meetings in alignment with the clinic schedule manages clinic templates supports provider onboarding submits leave requests arranges travel and ground transportation for conferences and procurement of nonclinical supplies.

Job Duties:

35% Medical and clinical services preparation: Collaborates closely with the patient access center acute/ambulatory care teams and other staff to manage the patient scheduling and appointment process. Assist in scheduling appointments in collaboration with clinical staff.

30% Prepare documents letters and reports as requested and maintain organized files for important and confidential materials. Manage the procurement and distribution of patient medical record information as requested by Division faculty. Continuously optimize administrative processes utilizing resources effectively to uphold high standards of customer service.

20% Coordinate and prepare Divisionrelated purchases from various funding sources adhering to the procurement guidelines established by MUSC and MISC Physicians. Facilitate vendor setup and process payments ensuring compliance with State and USC procurement regulations policies and procedures. Responsible for completing expense reports for assigned clinicians.

10% Responsible for recording minutes and tracking action items for Division faculty in appointed meetings/committees.

5% Other duties as assigned.

Minimum Experience and Training Requirements: A high school diploma andtwo yearsrelevant program experience. A bachelors degree may be substituted for the required program experience.

Physical Requirements: Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with

hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches to 15# unassisted. (Infrequent) Ability to lower objects to 15 # from height of 36 inches unassisted. (Infrequent) Ability to push/pull objects to 15 # unassisted. (Infrequent) Ability to maintain 20/20 vision corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent)

Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

Additional Job Description

Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related work experience. Some positions require a valid drivers license and good driving record; or correctable vision of 20/40 in both eyes with or without conventional lenses and physical qualifications in accordance with Federal Motor Carrier Safety Regulations Section 391.41; or AAVMA certification. Some positions require eligibility for bonding. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous 68 hours per shift; Frequent 26 hours per shift; Infrequent 02 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches to 15# unassisted. (Infrequent) Ability to lower objects to 15 # from height of 36 inches unassisted. (Infrequent) Ability to push/pull objects to 15 # unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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