Data Release Coordinator
Data Release Coordinator
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Job Description
Job Posting Information
SUMMARY/PURPOSE
This is a nonsworn position within the Police Department which receives general direction from the Administrative Division. This position responds to all internal and external information requests while adhering to department local state and federal data practices laws and guidelines.Essential Duties & Responsibilities (other duties may be assigned)
1. Demonstrate expert level knowledge in Minnesota Data Practice Laws and perform analysis especially as it relates to police records body cameras dashboard cameras recording devices and other data collection devices.
2. Research and analyze law sources such as statutes ordinances judicial decisions legal articles advisory opinions and constitutions in order to respond to police data requests.
3. Apply state statutes and federal regulations that guide the review and redaction of information based on the established internal guidelines; monitor and review how information is categorized and released for all requests.
4. Prioritize and respond to data requests from various entities including the public other law enforcement agencies social service agencies news media state and local government and other parties ensuring released information is in accordance with the Minnesota Government Data Practices Act and properly documented.
5. Gather and coordinate compilation of information materials documents reports and evidence necessary to respond to court orders subpoenas and police data requests.
6. Produce accurate statistics reports and presentations to respond to data requests and grant applications. Understand the types of data and comparison data sets needed executing the extraction of data ensuring its accuracy validity and reliability analyzing results and creating visuals as needed and then disseminating appropriately to ensure that the values of the police department (fairness accountability caring and transparency) are sustained.
7. Interpret and explain statutes and ordinances to staff and participate in paralegal/legal assistant training.
8. Perform longterm and shortterm planning for required administrative program activities to ensure the goals and objectives are achieved.
9. Identify procedures for data review application of relevant regulations and reporting; establish workplace standards and ensure policies procedures and regulations are followed.
10. Assist in developing policies procedures and programs to provide for the effective operation of the department.
11. Establish and maintain positive working relationship with the supervisor and employees by maintaining twoway communication producing consistent results advocating for the team when appropriate and offering expertise to improve processes systems and the organization.
12. Provide prompt quality customer service to internal and external customers and exercise patience respect and professionalism in all interactions.
13. Be an effective team member by exhibiting selfmotivation supporting other employees in handling tasks interacting effectively and respectfully with others showing a desire to contribute to the team effort accepting assignments willingly and completing tasks within agreed upon timelines.
14. Other duties may be assigned.Minimum Qualifications
- Education & Experience Requirements
A. Graduation from an accredited postsecondary program or college/university as a Paralegal or Legal Assistant plus three (3) years of increasingly responsible fulltime paralegal or legal assistant experience; OR a combination of verifiable education and experience equaling six (6) years which demonstrates experience in paralegal or legal support work.
B. Experience with Minnesota Data Practice Laws preferred.
License Requirements
A. Ability to obtain Criminal Justice Information Systems (CJIS) Certification within six (6) months of appointment and maintain certification thereafter.
Knowledge Requirements
A. Advanced knowledge of applicable laws codes and regulations governing the retention and dissemination of law enforcement data.
B. Advanced knowledge of applicable federal state and local regulations including Data Practices standards and regulations related to the review of body/dashboard cameras audio and video recordings.
C. Advanced knowledge of functions and relationships within the criminal justice system including courts and law enforcement agencies.
D. Advanced knowledge of the nature of the legal system and areas of legal practice.
E. Knowledge of principles practices and operating characteristics of manual and computerized records management and related technology systems used in municipal law enforcement environments.
F. Knowledge of current Minnesota offense code systems and related classification procedures used by the Federal Bureau of Investigation (FBI) and of Uniform Crime Reporting.
G. Knowledge of computer software programs including spreadsheets database word processing presentations and data mining software.
H. Ability to gain knowledge of codes regulations and procedures relating to the operation of City Government.
I. Knowledge of modern methods of office administration to facilitate efficiencies.
J. Knowledge of problemsolving and conflictresolution techniques.
K. Knowledge of applicable safety requirements.
L. Knowledge of or the ability to learn City policies and procedures.
Skill Requirements
A. Skill in analyzing understanding and interpreting complex statutes evaluating all levels of protected data recommending and implementing accurate courses of action.
B. Analytical and problemsolving skills.
C. Excellent written oral interpersonal and presentational skills.
D. Skill in the operation of office equipment including but not limited to general computer systems job required software applications the internet and modern office equipment.
E. Skill in managing ones own time.
F. Skill in completing assignments accurately and with attention to detail.
Ability Requirements
A. Ability to assist with legal issues and identify and address risks and liability implications when encountered working with assigned Attorney and informing management regarding the most complex concerns.
B. Ability to make decisions independently and track monitor and complete assignments with minimal information or under general instructions.
C. Ability to effectively prioritize and execute tasks in a highpressure environment.
D. Ability to evaluate information and apply best practices that deliver appropriate outcomes.
E. Ability to present ideas in businessfriendly and userfriendly language.
F. Ability to create and maintain a positive working environment that welcomes diversity ensures cooperation and promotes respect by sharing expertise with team members fostering safe work practices and developing trusting work relationships.
G. Ability to communicate and interact effectively with members of the public.
H. Ability to communicate effectively both orally and in writing.
I. Ability to understand and follow instructions.
J. Ability to problemsolve a variety of situations.
K. Ability to set priorities and complete assignments on time.
L. Ability to attend work as scheduled and/or required.
Physical Demands
The work is sedentary. Typically the employee may sit comfortably to do the work. However there may be some walking standing bending; carrying of light items such as papers books small parts; driving an automobile etc. No special physical demands are required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts requiring normal safety precautions typical of places such as offices meeting and training rooms libraries and residences or commercial vehicles (e.g. use of safe work practices with office equipment avoidance of trips and falls observance of fire regulations and traffic signals etc.). The work area is adequately lighted heated and ventilated. Selection Process Information
Education/Experience Review (100% of scoring process; 70 pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.
NonDiscrimination
The City of Duluth is an equal opportunity and veteranfriendly employer. All qualified applicants will receive consideration for employment without regard to race color creed religion national origin sex marital status familial status age sexual orientation status with regard to public assistance disability genetic information veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Alternative Exam Process(does not apply to Charter Appointment provisional temporary or parttime nonunion selections)
For individuals who qualify under the Americans with Disabilities Act (ADA) alternative examination processes are available on an individual basis upon prior arrangement. Contact Human Resources atas soon as possible prior to the scheduled date of the exam. TDD services are available through.
Work Eligibility
In accordance with the Immigration Reform and Control Act of 1986 the City of Duluth requires verification of identity and work eligibility at the point of hire.
Right to Appeal (does not apply to Charter Appointment provisional temporary or parttime nonunion selections)
Any applicant who has been found qualified to participate in a selection process for a position in the classified service who has reason to contest the validity or fairness of any step in the selection process may appeal to the Civil Service Board within 10 calendar days of the examination. (If the examination is an Education/Experience Review the applicant must appeal within 10 calendar days of the closing date for accepting applications.) The notice of appeal shall be in writing shall contain a complete statement of the matter in controversy and the relief requested and shall be signed and dated by the appellant. The notice shall be addressed to the Civil Service Board and be delivered to the Human Resources Office. If an applicant wishes to file an appeal electronically the notice should be sent by email to .VETERANS PREFERENCE
Does not apply to Charter Appointment provisional seasonal temporary or parttime nonunion selections
OPEN SELECTIONS
If claiming veterans preference please attach to your application (via file upload)a copy of all documents required for the option that applies to you:Veteran
1.) Member Copy 4 DD214 or DD215 indicating an honorable discharge.
Disabled Veteran
1.) Member Copy 4 DD214 or DD215 indicating an honorable discharge;
2.) FL802 FL 21802 or letter of disability or equivalent from USDVA Boards written decision of a compensation rating of 10% or greater dated within 12 months.
Spouse of Disabled Veteran
1.) Copy of Marriage Certificate;
2.) Member Copy 4 DD214 or DD215 indicating an honorable discharge;
3.) FL802 FL 21802 or letter of disability or equivalent from USDVA Boards written decision of a compensation rating of 10% or greater dated within 12 months. (Eligible only if the veteran is unable to qualify for the specific position being applied for as a result of the serviceconnected disability.)
Spouse of Deceased Veteran
1.) Copy of Marriage Certificate;
2.) Death Certificate or other proof of death;
3.) Member Copy 4 DD214 or DD215 indicating an honorable discharge. If Disabled Veteran also include
4.) FL802 FL 21802 or letter of disability or equivalent from USDVA Boards written decision of a compensation rating of 10% or greater dated within 12 months. (Eligible only if applicant has not remarried and the veteran died during active duty or as a result of an injury received from active duty.)Preference points will be added to Veteran Spouse of Disabled or Deceased Veteran or Disabled Veterans score only if the applicant successfully completes all phases of the exam process and Human Resources has received all supporting documentation.
PROMOTIONAL OR INTERNAL SELECTIONS
If claiming veterans preference please attach to your application (via file upload) a copy of the documents listed below:Disabled Veteran
1.) Member Copy 4 DD214 or DD215 indicating an honorable discharge;
2.) FL802 FL 21802 or letter of disability or equivalent from USDVA Boards written decision of a compensation rating of 50% or greater dated within 12 months.Preference points will be awarded to Disabled Veterans score one time on first promotional or internal only selection process after securing City employment and only if the applicant successfully completes all phases of the exam process and Human Resources has received all supporting documentation.
Please refer toMinnesota Statute 197.455for additional information about Veterans Preference.
Required Experience:
IC
Employment Type
Full-Time
