Program Administrative Assistant C (23041)
Program Administrative Assistant C (23041)
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Job Description
Job Title: Program Administrative Assistant C
Job Code: 23041
Job Location: Ft. Wayne IN
Job Description:
L3Harris is seeking an Administrative Assistant to perform administrative and staff support duties to support Program Managers within the Spectral Solutions Division. The individual must exhibit the highest levels of personal integrity professionalism and work ethic while delivering exceptional customer service to both internal and external customers.
Key responsibilities include meticulous task management execution excellence research/data analysis and report generation. The role also involves taking and delivering messages providing information to callers and distributing mail packages and paperwork. Additionally the Administrative Assistant will schedule and arrange meetings travel and other events involving customer interactions.
A successful candidate will demonstrate adaptability to changing environments and multiple competing demands and will be equally comfortable working independently or as part of a team. Strong interpersonal skills and the ability to interact with all levels of management are essential.
Essential Functions:
- Provide administrative support to program leadership
- Assist with the preparation of reports spreadsheets letters memoranda agendas and schedules; collate and prepare materials for internal and customer meetings
- Maintain calendars; schedule and coordinate meetings events interviews and appointments; reserve conference rooms
- Post documents to the customer portal and email notifications
- Arrange travel itineraries and assist with timely submission of expense reports
- Interface with highlevel internal and external contacts
- Create and maintain appropriate databases
- May perform some research or data analysis tasks
- Prepare presentations
- Process overtime requests for program team members
- Perform other tasks and assignments as needed
Qualifications:
- Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years postSecondary or Associates Degree with a minimum of 2 years of prior related experience
- Experience with Microsoft office suite of tools including PowerPoint Word Excel Outlook and SharePoint
- Eligible for Secret Security Clearance
Preferred Additional Skills:
- Advanced proficiency with Microsoft office suite of tools including PowerPoint Word Excel Outlook and SharePoint
- Ability to adapt to a fastpaced dynamic environment with the ability to prioritize and multitask
- Excellent communication timemanagement problem solving interpersonal and team collaboration skills
- Well organized resourceful multitasker attention to detail ability to anticipate assistance needs and take initiative
- Flexibility in the face of changing priorities and the ability to interact positively with executives managers customers and other administrators
- Effectively handle multiple simultaneous projects
- Demonstrate a strong attention to detail and a high degree of accuracy
- Maintain confidentiality
Employment Type
Full Time
