Office Administrator (25476)
Office Administrator (25476)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
About Apotex Inc.
Apotex Inc. is a Canadianbased global health company that produces highquality affordable medicines for patients around the world. Apotex employs almost 7200 people worldwide in manufacturing R&D and commercial operations. Apotex medicines are accessible to patients in more than 75 countries globally. Through vertical integration the Apotex group is focused on the development and sale of generic biosimilar and specialty products.
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Job Summary
Provides administrative support for Executives and all office departments. This position is accountable to the Office Manager for all administrative and office duties.
Job Responsibilities
- Greet and welcome onsite visitors and manage visitor sign in. Prepare welcome board as required
- Prepare expense reports as needed
- Maintain check and/or monitor office inventory and kitchen supplies. Provide invoices to Manager in a timely manner for approval.
- Monitor and maintain onsite copiers printers AED equipment and Postage Meter. Schedule service calls and repairs.
- Retrieve messages from general voice mail; forward to appropriate personnel for followup
- Maintain electronic phone and extension database for access to all Corp Employees. Update physical copies of list as needed for managers.
- Responsible for posting all outgoing USPS letters and packages to ensure accurate weight class of mail and allocation of appropriate postage funds to departmental cost centers.
- Receive sort and distribute incoming mail.
- Document the receipt of all timesensitive service of process documents and distribute to appropriate legal entity adhering to current SOP process. Maintain data base of legal documents received at Apotex Corp.
- Coordinate required newhire IS forms for appropriate software hardware office supplies keys and suite access. Coordinate inhouse move request forms.
- Coordinate and facilitate meetings and conference rooms and resolve scheduling conflicts. Submit special IS requests for meetings when requested.
- Maintain and update Standard Operating Procedures for Office Administrator responsibilities.
- Schedule and communicate Onsite Secure Shredding dates and Offsite Storage schedules; maintain data base of offsite storage activity.
- Coordinate and assist with organizing employee events and special projects.
- Assist with departmental project requests as needed.
- Assist with the compilation and communication of preparedness procedures in the event of fire or a natural disaster.
- Maintain current and accurate Office Administration files.
- Provide ordering and setup of catered meetings and other onsite events.
- Provide clerical and other duties as required.
- Performs all work in compliance with our Code of Conduct and Business Ethics and related policies and with the legal and regulatory requirements that apply to our job activities
- Works as a member of a team to achieve all outcomes;
- Performs all work in support of our Values: Collaboration Courage Perseverance and Passion
- All other relevant duties as assigned.
Job Requirements
- Education
- Associate Degree or an equivalent combination of education and experience may be substituted.
- Knowledge Skills and Abilities
- Position requires strong interpersonal communication and written skills proficient computer skills including electronic mail record keeping Microsaft Word Outlook Power Point and Excel
- Experience
- Minimum 3 years experience in an office setting.
- Work Schedule
- The regularly scheduled work week is Monday through Friday and the hours are 8:30am 5:00pm.
At Apotex we are committed to fostering an inclusive accessible work environment where all employees feel valued respected and supported.
Apotex offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing please advise us if you require an accommodation.
Required Experience:
Unclear Seniority
Employment Type
Full Time
