Administrative Assistant (Faculty Coordinator), Department of Anthropology
Administrative Assistant (Faculty Coordinator), Department of Anthropology
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$ 38300 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
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CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
An Administrative Assistant is being sought to serve as the faculty coordinator for the Department of Anthropology in the College of the Liberal Arts. This role is great for individuals looking for variety in their next career move.
This position is responsible for assisting the Department Head and Administrative Support Manager to ensure the efficient daytoday operation of the office. The Administrative Assistant will also serve in all capacities in the recruitment activities of Anthropology faculty developing and fostering relationships with the candidates along with processing personnel paperwork and assisting with new appointments reappointments and the promotion and tenure process.
More specific responsibilities of the Administrative Assistant include but are not limited to:
Coordinate both the promotion and tenure process and the nontenuretrack promotion process for the department: advise on policy and procedures ensure promotion packets are accurate and complete and deadlines are strictly adhered to.
Manage and coordinate the faculty recruitment process: prepare advertisements for faculty positions support search committee operations arrange and coordinate logistics for campus visits.
Process faculty appointments and reappointments and immigration applications; assist employees scholars and/or visitors regarding form requirements compliance and other inquires.
Serve as the liaison to the Office of Global Programs to coordinate the visa process for faculty and visiting scholars.
Maintain the Department Heads calendar: coordinate meetings and ensure deadlines are met.
Assist Department Head with confidential and nonroutine administrative duties providing support for correspondence.
Manage the sabbatical leave process and other departmental faculty affairs issues.
Serve as the facilities coordinator for the department working with the colleges facilities coordinator and other university offices to oversee building access. Assist new hires with office assignments equipment and set up.
The Administrative Assistant will also provide backup support to others on the administrative team.
To complete this positions responsibilities the Administrative Assistant will work both independently and collaboratively utilizing organizational skills and the ability to manage and prioritize tasks.
Benefits include (visit for more detailed information):
Medical dental vision and retirement plans
75% tuition discounts (including for a spouse and dependent children up to the age of 26)
Generous vacation and sick time
15 paid holidays/campus closure days
Education and Experience:This position will be filled at the level of Intermediate Support or Senior Support depending on the final applicants experience and education. The Intermediate Support level requires a minimum of a High School Diploma or General Equivalency Diploma (GED) for education and two years of relevant experience or an equivalent combination of education and experience. Additional education and/or experience are required for higherlevel positions.
Additional Qualifications:
Demonstrates highlevel of attention to detail
Excellent communication (both verbal and written) and interpersonal skills
Driven to provide excellent customer service
Ability and willingness to learn jobrelated software
Ability to adhere to established deadlines
In addition successful candidates must either have demonstrated a commitment to building an inclusive equitable and diverse campus community or describe one or more ways they would envision doing so given the opportunity.
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
Penn State is committed to and accountable for advancing diversity equity and inclusion in all of its forms. We embrace individual uniqueness foster a culture of inclusion that supports both broad and specific diversity initiatives leverage the educational and institutional benefits of diversity and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position including all possible grades is:
$38300.00 $61000.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Required Experience:
IC
Employment Type
Full-Time
