Executive Administrative Assistant
Executive Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- 401(k) matching
- Bonus based on performance
- Employee discounts
- Health insurance
- Paid time off
- Vision insurance
- Schedule Management: Managing and maintaining executives schedules including appointments meetings and travel arrangements.
- Correspondence: Handling written communication including emails letters and reports for the executive. Will also provide notary service functions for contracts and legal documents.
- Meeting Organization: Organizing and coordinating meetings including setting up agendas preparing materials and managing logistics.
- Record Keeping: Maintaining accurate and organized records including files documents and databases. Paralegal experience is desired.
- Communication Facilitation: Serving as a primary point of contact for the executives handling phone calls emails and other communication.
- Research and Analysis: Conducting research and preparing reports as needed including financial statements and other data. Accounting experience and financial spreadsheets experience is highly desired. Additionally experience in real estate or associated process experience is sought.
- Office Management: Assisting with general office duties such as ordering supplies managing travel arrangements and handling visitor inquiries.
- Strategic Support: May assist with strategic initiatives and projects providing administrative support and gathering information.
Position requirements:
- Ability to adhere to and always the confidential nature of the work and information in both offices.
- Preferred minimum of 4 years experience at the executive level
- Strong proficiency in Microsoft Office applications including Outlook Word Excel PowerPoint and other desktop applications.
- Excellent writing and editing skills
- Maintains a professional image and presence.
- Strong organizational and time management skills to support the company executive team.
- Experience in real estate transactions and contracts is desired.
- Limited day travel may be required to 10% of the time for special events such as Board meetings and other internal events.
Employment Type
Full-Time
