Office Project Manager (40662)
Office Project Manager (40662)
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Job Description
Office Project Manager
Lloyds Register Foundation
Location: London UK
What were looking for
We are seeking an experienced and confident office manager to join our team on a temporary basis to support the team following an office move.
Lloyds Register Foundation (LRF) and Lloyds Register Group (LRG) will be returning to the Lloyds Register Building in June 2025 following a major refurbishment project. The LR buildings facilities will be used by both organisations and this role will have sole responsibility for managing the Foundations interests as a separate entity in the use of the building and its facilities in collaboration with their peers in LRG.
This role will oversee the introduction of redefined ways of working following the office move to the Lloyds Register Building during the initial reoccupation phase and will be responsible for working with stakeholders in LRG to ensure both organisations can work in effective collaboration as our respective colleagues return to the building.
The role of the Office Manager is to act as the first point of contact and representative for the Foundation in the management organisation and coordination of office administration and procedures to ensure organisational effectiveness efficiency and safety for the wider business. The main focus of the role will be to ensure the enhancement of the work environment for the LR Foundation team building effectives processes that make it a great place to work for all of our colleagues.
The Office Manager is responsible for managing relationships between office service providers/suppliers and LRGs property and estates team general office efficiency streamlining administrative procedures inventory control office health and safety developing office communication procedures alongside the communications team and supporting events.
What we offer you
- Fixed Term Contract of 15 months.
- Hybrid and flexible work schedules with an appreciation for worklife balance. The successful candidate will be required to attend the office 5 days per week during the first 4 months of their employment with the expectation of a move to approx. 3 days per week thereafter.
- Working in a global company with the ability to work with different cultures and diverse people.
- The opportunity to work for an organization that has a strong sense of purpose is valuesdriven and helps colleagues to develop professionally and personally through our range of people development programs.
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The role
- Monitor and implements the allocation of facilities costs to the LRF budget in consultation with the COO.
- Liaise with office service providers including negotiation of new or modified service contracts suppliers and relevant LRG teams (e.g. property and estates maintenance IT support)
- Manage overall service delivery for all aspects of the office through the planning cost time financial procedures and quality control processes where necessary.
- Take on projects as necessary associated with the effective running of the office and remote working.
- Contribute to setting office working policies and procedures manage inventory control and work with IT on all office equipment for staff both in the office and working remotely.
- Participate actively in the planning and execution of company events.
- Coordinate office staff activities to ensure maximum efficiency working alongside the WoW document.
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement layouts and office systems. Ensure remote working is possible and done efficiently.
- Undertake new staff inductions including health and safety updates for team.
- Maintain a safe secure and pleasant work environment including maintaining the health and safety and accident / incident records.
- Manage business continuity & ABC on behalf of the Foundation.
- Responsible for timely and accurate DMS filing archiving and maintaining of records in accordance with the relevant procedures along with managing training and filing on MSTeams.
- Undertakes seating allocation and manage room bookings and planning on behalf of the team.
- Provide general support to visitors and ensure a safe visitor environment.
- Carry out general projects commensurate to the role as required.
What you bring
- Minimum of 5 years office/facilities management experience in an established organisation.
- Proven ability to manage the relationships with multiple stakeholders and achieve related objectives.
- Ability to demonstrate project management skills
- Knowledge of office/facilities management responsibilities systems and procedures.
- Excellent time management skills and ability to multitask and prioritise work.
- Attention to detail and problemsolving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient in Microsoft Office.
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Required Experience:
IC
Employment Type
Contract
