UNIV - Administrative Coordinator I - Department of Pediatrics: Boeing Wellness Center

Job Description Summary

This Administrative Coordinator I position serves as the Administrative and Communications Coordinator for the MUSC Boeing Center for Childrens Wellness (BCCW). The position supports all purchasing and procurement duties for the Center while also supporting the development and implementation of marketing and communications strategies that the Centers Initiatives. Primarily responsible for providing direction on marketing collaborative oversight and multichannel communications: digital/social direct mail email and print. Works closely with the Director of the Boeing Center to provide guidance to the team on the allocation of resources and oversight of administrative activities that support the management of the center.
Works to develop and maintain relationships with key internal and external constituents by sharing and responding to requests for information ensuring these constituents receive relevant timely and positive information about the work of the Boeing Center. This includes coordinating designing and producing the Centers Annual Impact Report. Identify the needs and interests of various groups and translate the results into strategic communication efforts including selecting the best medium to achieve goals.

Entity

Medical University of South Carolina (MUSC Univ)

Worker Type

Employee

Worker SubType

Research Grant

Cost Center

CC001009 COM PEDS Adolescent Medicine CC

Pay Rate Type

Hourly

Pay Grade

University05

Pay Range

38985...000

Scheduled Weekly Hours

40

Work Shift

Job Description

This Administrative Coordinator I position serves as the Administrative and Communications Coordinator for the MUSC Boeing Center for Childrens Wellness (BCCW). The position supports all purchasing and procurement duties for the Center while also supporting the development and implementation of marketing and communications strategies that the Centers Initiatives. Primarily responsible for providing direction on marketing collaborative oversight and multichannel communications: digital/social direct mail email and print. Works closely with the Director of the Boeing Center to provide guidance to the team on the allocation of resources and oversight of administrative activities that support the management of the center.
Works to develop and maintain relationships with key internal and external constituents by sharing and responding to requests for information ensuring these constituents receive relevant timely and positive information about the work of the Boeing Center. This includes coordinating designing and producing the Centers Annual Impact Report. Identify the needs and interests of various groups and translate the results into strategic communication efforts including selecting the best medium to achieve goals.

30%

Administration Duties
Provides support for all administrative activities for the Center.
Responsible for understanding the Universitys purchasing policies and guidelines.
Responsible for entering purchased goods services and supplies into OurDay.
Responsible for all Pcard purchases and associated fiscal management.
Ensures transactions are accurate processed timely and approved.
Manages relationships with vendors serving as a point of contact
Supports training and troubleshooting for CRM software

25%

Print Media and Outreach Duties
Develop a variety of print and electronicallybased communication materials for targeted internal/external audiences coordinating related public affairs media community relations and marketing activities through collaboration with designers photographers and others on the theme branding and design of materials to maximize impact.
Coordinate design and produce BCCW Annual Impact Report schoolbased staff training/educational presentations/videos educational campaigns and translational research materials
Work with the appropriate MUSC communications entities to support a multimedia strategy including social media and videos to increase engagement with internal and external constituencies to promote BCCW
Identify and manage direct strategic placement of communications to appropriate media outlets to maximize impact.

New Duties:
Ensures all written and video materials are ADA compliant
Fosters productive working relationships with internal and external partners to expand the reputation and reach of BCCW.

20%

Digital Media Duties
Oversee the Centers website. Responsible for developing new content updating existing content and serving as liaison with appropriate MUSC departments for site maintenance.
Develop themes and content for social media and print materials in accordance with brand guidelines.
Develop and maintain social media content calendars.
Create social media graphics in accordance with branding guidelines.
Create relevant content for Facebook and Instagram.
Moderate Facebook group and create content to engage members in discussion.
Monitor analytics on social media and adjust content calendar as necessary.

20%

Marketing Oversight Duties
Respond to requests for information from media outlets internal/external stakeholders and the public to ensure constituents receive relevant timely and positive information about the Centers work.
Train staff on best practices in brand management.
Develop and coordinate timeline for marketing and communications needs.
Edits communications presentations and other documents before being shared with the public.
Works directly with BCCW Medical Director and Director to enhance the visibility and credibility of the Center.
Collaborate with designers photographers and others to develop materials and content.

New Duties:
Develop compelling content and photography for the Centers various communication channels such as website monthly and subjectspecific ecommunications and social media while adhering to MUSCs Branding and Style Guidelines.
Distribute written and photographic content to school districts and community partners as requested.
Secure signed waivers for all photographic content.
Serves as project lead for all communication projects and works to expand the reputation and reach of BCCW.
Coordinates communication projects from concept through completion with a high degree of quality creativity and efficiency.

5%

Other Duties as Assigned

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management public administration or administrative services; or a bachelors degree and two years experience in business management public administration or administrative services.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous 68 hours per shift; Frequent 26 hours per shift; Infrequent 02 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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