Human Resource, Ops & Facilities Manager / Human Resources Manager

Working/Functional Title

Human Resource Ops & Facilities Manager

Position Summary

The College of Law Human Resources Operations and Facilities Manager provides HR expertise as a member of the leadership team of the College on all aspects of MSU HR policies and procedures including faculty and support staff appointments recruitment compensation and workforce/succession planning.

• Manages and serves as the Human Resources subject matter expert for all College of Law Human Resources related functions.
• Partners with MSU central Human Resources and unit HR representatives to ensure alignment with regards to policies procedures practices.
• Ensures unit is in compliance with MSU policies procedures and collective bargaining agreements.
• Represents the College at grievances arbitrations workers compensation hearings and labor negotiations; assists in related labor/management functions.
• Resolves complex problems with faculty staff student employees and department administrators in the administration of HR programs and functions.
• Manages and coordinates the processing of all personnel actions for the unit.
• Recruits interviews and selects applicants for College support staff positions.
• Organizes and conducts orientation programs tours and related activities for new employees.
• Fosters a culture of inclusiveness and diversity within unit.
• Oversees Performance Excellence Program for all College support staff.
• Maintains an expert knowledge of measurement concepts data collection and analysis.
• Develops conducts and oversees training programs resources and equipment for faculty staff and student employees; advises the staff of the availability of training materials.
• Serves as the unit representative for the department and attends monthly Human Resources Unit Representative meetings; effectively communicates information to department staff.
• Leads organizational initiatives and/or projects and performs related administrative duties as assigned.

DUTIES AND RESPONSIBILITIES

College Human Resource Leadership

• Provides strategic human resource leadership to the College of Law advising the Dean Chief of Staff and leadership team on HR policies and procedures and resolving complex compliance operational and facility issues.
• Works collaboratively with Central HR and other unit HR colleagues to ensure our unit is in compliance with all MSU policies and procedures.
• Plans designs and leads operational initiatives to effectuate quality improvement and ensure compliance with University State and Federal laws related to College of Law HR compliance.
• Conducts investigations of complaints or problems; develops strategies to address issues; and participates in responses on internal complaints.
• Maintains employment data to analyze and provide recommendations on employee retention turnover development and climate; creates reports.
• Develops and collaborates with College of Law units on all Talent Management and Succession Planning activities.
• Collects and analyzes complex HR data and trends as directed by the Dean Chief of Staff and other managers within the college
• Engages and coordinates with external law firms for the processing of H1B visas collecting and with the highly recruited faculty member and USCIS.

Onboarding and Offboarding

• Manages and oversees the entire appointment and reappointment process of all faculty academic staff support staff temporary oncall and student workers including but not limited to:
  • Creates and maintains College position descriptions
  • Manages faculty and academic specialist hiring committees and employment offers.
  • Creates and conducts College orientation program and facility tours in coordination with other MSU onboarding processes.
  • Develops and supports strategies to advance workforce diversity.
  • Conducts exit interviews and develops strategies to identify and address issues.

Employee Development

• Oversees the Performance Excellence Program for all support staff including the monitoring and reviewing of support staff evaluations. Determines strategies for performance improvement succession planning support and career development where needed.
• Identifies develops and conducts or oversees training needs for all employees.
• Regularly promotes oncampus resources and training opportunities.

Facility Management

• Manages and coordinates facilitywide maintenance needs including all service requests with Infrastructure Planning and Facilities (IPF) and external vendors.
• Monitors and plans for future space needs in coordination with leadership.
• Manages office assignments and negotiates furniture and equipment purchases and installation schedules.
• Manages building construction or remodeling projects.
• Manages the Emergency Action Team.
• Manages the building security schedule and employee access.

Supervisory Responsibilities:

• Supervises one Office Coordinator I and two Office Coordinator II employees.

DEPARTMENTAL STATEMENT

Michigan State University College of Law is a diverse and inclusive learning community with roots dating to 1891 when it opened as Detroit College of Law in Detroit Michigan. It moved to its current East Lansing location in 1995 and remained a private institution until 2020 when it became a fully integrated college of Michigan State University.

Today MSU Law has more than 600 students 55 faculty members 66 staff members five librarians and a worldwide network of over 12000 alumni. MSU Law operates seven legal clinics overseen by nationally recognized faculty that provide students an opportunity to work on actual legal cases. Additionally it offers some of nations leading law programs in new and emerging legal education including Intellectual Property and Trial Advocacy Indigenous Law and Policy Center the Lori E. Talsky Center for Human Rights of Women and Children Conservation Law Center and Animal Legal and Historical Web Center.

MSU College of Law operating under the principles of its Diversity Equity and Inclusion Strategic Plan is poised to become the states preeminent law school preparing a diverse community of lawyerleaders to serve diverse communities in Michigan and beyond. It is committed to providing a legal education that is taught by leading scholars in their fields includes bestinclass experiential opportunities and helps students graduate without excessive debt.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a fouryear college degree program in a human resources area or a related degree; 3 to 5 years of related and progressively more responsible or expansive work experience in accounting management budget preparation and data base system analysis and maintenance; or an equivalent combination of education and experience.

Desired Qualifications

• In depth knowledge of faculty appointment and support staff hiring processes.
• Ability to work well with a diverse group of people.
• Ability to work well on a team.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Ability to maintain confidentiality.
• Ability to handle multiple tasks simultaneously.
• Knowledge of human resources processes procedures and documentation.
• Good working knowledge of Word Excel Access Outlook Sharepoint and Teams.
• Ability to make administrative and procedural decisions and use independent judgment on sensitive confidential issues.
• Ability to accurately enter manage track and maintain sensitive data and manual records.
• Strong interpersonal skills.
• Ability to maintain high accuracy and work quality standards.
• Ability to foster a cooperative work environment.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin citizenship age disability or protected veteran status.

Required Application Materials

Application materials must include:

• Cover Letter
• Current Curriculum Vitae or Resume
• At least three professional references with one preferably being a recent former or current supervisor and including full name title telephone number and email address.

Special Instructions

Applicants may be asked to submit a professional writing sample when invited for an interview.

Work Hours

Generally Monday through Friday 8:00 AM to 5:00 PM. However some evenings and weekends may be required.

Website

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remotefriendly. Remotefriendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends April 29 2025 at 11:55 P.M.