Business Support Assistant G3, CFOB
Business Support Assistant G3, CFOB
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Job Description
DEADLINE FOR APPLICATIONS
7 May 202523:59GMT01:00 Central European Time (Rome)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT
This position is based in Rome Italy and reports to the Director CFOB.
JOB TITLE: Business Support Assistant G3
TYPE OF CONTRACT: TAU
UNIT/DIVISION: CFOB
DUTY STATION (City Country): Rome HQ
DURATION: 08.05.2025 07.11.2025 (with possibility of extension up to 11 months)
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Administrative Support to the Corporate Planning Reporting and Budgeting Service (CFOB). This position covers direct administrative support to the Service Director as well as general administrative support to the Service as outlined below.
ACCOUNTABILITIES/RESPONSIBILITIES:
1. Track the IT Inventory of the Service. Manage new purchases allocation of equipment to staff asset repairs and asset disposal. Register in GEMS and raise MPOs for equipment as well as the ordering of stationery.
2. Prepare all travel arrangements as required for CFOB staff and create Trips in weTravel. Support Staff in protocol matters in registering security clearance and accommodation.
3. Assist managers in the creation of mailing lists.
4. Process MSLS monthly payments for all lntI Consultants.
5. Organize workshops meetings and events. Make arrangements for catering services IT support and hotel bookings and travel for external participants if required.
6. Procurement actions for PR/MPOs to cover all nonfood requests including renewal/issuance of licenses.
7. Provide routine administrative ad hoc support to all CFOB Staff and deliver a range of requests to ensure that the Team is effectively supported including access to ShareSpace to assist in the booking of workspaces.
8. Maintain the Serivce Directors calendar for appointments Service and individual meetings daily and provide documentation as required.
9. Log in and out all CFOB correspondence for the Directors clearance/approval. Maintain a log and save in SharePoint as required.
10. Maintain tracking sheets of CFOBs budget and provide information the to Division Budget Focal Point for consolidation at Division level.
11. Provide administrative support to the Global Budget Committee and its Secretariat.
DELIVERABLES AT THE END OF THE CONTRACT:
Financial obligations of the Service are recorded in WINGS and payments are made on a timely basis.
IT assets are appropriately recorded and CFOB staff are adequately equipped.
Distribution lists are uptodate.
Decisions memorandum are clear circulated in a timely manner and shared appropriately.
Communications to the Global Budget Committee is accurately addressed concise and timely.
Conflicts within the Directors schedule are flagged and managed.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
Completion of secondary school education.
Experience:
Three or more years of experience in general administrative work.
Knowledge & Skills:
Knowledge of standardized business support work routines and methods.
Knowledge of WINGS module (travel procurement funds management) SPont and standard office software packages eg Excel & Microsoft word.
Uses tact and courtesy to give and recive inforamtion to/from a variety of individuals.
Pays close attention to detail to identify data discrepancies misrouting of correspondence inaccuracies formatting inconsistencies and typographical errors.
Ability to work to deadlines and follow clear instructions
Languages:
Fluency (level C) in English language. Desirable of other UN language.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
Chief
Employment Type
Full-Time
