Senior Administrative Assistant, Office of the Founding Director
Senior Administrative Assistant, Office of the Founding Director
Posted on :
04-05-2025
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1 Vacancy
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Job Description
General information
Location
Cambridge MA
Ref #
42240
Job Family
Administration
Workplace
OnSite
Date published
02May2025
Time Type
Full time
Description & Requirements
What You Should Know...
- This role will require an inoffice work capacity with the expectation to be in the office five days a week.
- Seeking excellent oral and written communication skills and excellent interpersonal skills including the demonstrated ability to influence others and build working relationships.
- Seeking exceptional proficiency in Microsoft Word Excel PowerPoint and Google business apps (Gmail Google Calendar and Google Drive).
Job Description:
The Senior Administrative Assistant will perform highlevel complex administrative duties. They will anticipate needs and seek creative solutions to prepare for and address a wide range of operational and administrative issues.
Responsibilities will include:
- Work as part of a team to ensure coordination and visibility and ensure that nothing slips through the cracks.
- Strategically and effectively manage a hectic calendar and handle complex scheduling requests including arranging internal and external meetings lab meetings teaching responsibilities press interviews speaking engagements etc.
- Plan and coordinate extensive/complex domestic and international travel for Dr. Lander often on tight timelines.
- Handle expense reimbursement track spending vs. budget and ensure consistency with policy.
- Represent the Institute in a professional manner exercising judgment and discretion with regard to confidential issues and materials when responding.
- Prepare and organize daily briefing materials for Dr. Lander.
- Draft and proofread correspondence and other written material on behalf of Dr. Lander.
- Work crossfunctionally to help plan and execute events including identifying and coordinating catering creating agendas and itineraries identifying and booking appropriate offsite space when necessary etc.
- Manage office records files and/or other documents including careful handling of sensitive material.
- Support the activities of Dr. Landers lab including scheduling lab meetings ordering catering and planning socials.
- Work closely with the Broad Human Resources Team to coordinate interviews of professional and laboratory staff.
- Coordinate closely with the staff of Dr. Landers policy organization Science for America to ensure that calendars and travel plans are fully integrated.
Requirements:
- A bachelors degree from a fouryear college or university.
- Ability to multitask and prioritize work by considering its risk importance urgency and potential implications.
- Highly organized with strong attention to detail and accuracy including careful proofreading/copyediting of materials.
- High sense of urgency drive and willingness to do what it takes to get the job done.
- Demonstrate high standards and commitment to the Broad mission.
- Willingness to take ownership of and tackle interesting challenges.
- Ability to demonstrate discretion in handling confidential information and dealing with highlevel executives.
- A sense of humor and ability to thrive in a fastpaced and dynamic environment.
- Ability to work both independently and highly collaboratively as part of a team.
- Excellent oral and written communication skills and excellent interpersonal skills including the demonstrated ability to influence others and to build working relationships.
- Exceptional proficiency in Microsoft Word Excel PowerPoint and Google business apps (Gmail Google Calendar and Google Drive).
- A flexible schedule.
The Broad Institute will not offer visa sponsorship for this opportunity.
Required Experience:
Director
Employment Type
Full Time
Key Skills
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