Office Support Coordinator
Office Support Coordinator
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Job Description
We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.
Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.
Carlton Fields is seeking an Office Support Coordinator.
The Office Support Coordinator will work/ partner with the Manager of Office Services and Director of Human Resources overseeing the daytoday operations of the office to include facilities hospitality local technology support office services building management and event planning. This position plays a critical role in the office and requires excellent communication skills. The Office Support Coordinator is expected to take a handson approach to accomplish operating objectives and to take responsibility for the overall delivery of support services.
Duties
- Continually evaluates complement of services provided service levels and quality of service. Makes recommendations to improve effectiveness and efficiency.
- Assists office with basic computer hardware issues software and network configuration as well as audio/visual equipment setup and troubleshooting.
- Maintains a high level of customer service including positive professional relationships with established vendors.
- Responsible for mailroom operations ordering office supplies conference room setups laptop and conference setups.
- Responsible for facilities management: parking building passes and building communications to the office.
- Serves as contact to building management and monitors building maintenance.
- Ensures all license and permits as needed are in compliance.
- Responsible for the planning and set up of firm or office special event functions.
- Daily internal mail delivery courier runs.
- Collaborates with the Manager of Office Services to ensure local outsourced Services functions are running efficiently and effectively.
- Collaborates with the Manager of Office Services to plan space allocation (including office construction and expansion) layouts and floor moves for all staff hires as well as all internal moves.
- Helps manage procurement of supplies and processes requests for payment of office invoices.
- Manages local expenses effectively in accordance with the office budget and develops the office annual budget.
- Supports firm departments as needed.
- Handles emergency management for the office.
- Work additional hours as needed.
- All other duties assigned.
Minimum Requirements
- High School Diploma or equivalent experience
- Training and experience in basic computer hardware software and network configuration as well as audio/visual equipment experience.
- Minimum 5 years in office services in legal or professional organization.
- Excellent written and verbal communication skills.
- Must possess a valid drivers license.
- Superior customer service skills required.
- Strong technical skills to include knowledge of Microsoft Office Suite and other firm provided software as required. General knowledge of database functionality and willingness to become a subject matter expert for specialized software is a strong plus.
- Ability to interact effectively with attorneys department heads and administrative staff.
- Ability to lift 30 pounds.
- Visibly tour the office throughout the business day.
Actual salaries will vary depending upon various factors including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profitsharing contributions based on eligibility and firm profitability.
Additionally Carlton Fields provides a comprehensive suite of benefits to promote health and financial security including medical dental and vision insurance as well as life accident and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits commuter benefits and wellbeing programs.
Carlton Fields is an equal opportunity employer and does not discriminate in recruitment hiring or conditions of employment on the basis of race color sex age religion national origin marital status disability veteran status sexual orientation gender identity or any other status protected by applicable laws. Please clickhereto view the EEO is The Law poster and supplement. We also participate in the EVerify program. As an Equal Opportunity Employer Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system please request assistance by emailingemailprotected. When contacting us please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.
Other details
- Job FamilyOffice Admin
- Pay TypeSalary
Required Experience:
IC
Employment Type
Full-Time
