Chief of Staff
Chief of Staff
Posted on :
04-05-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Position Description
The Chief of Staff (Chief Clerk) serves as strategic advisor to the Judge and as a liaison between the Justice of the Peace and local officials county departments and stakeholders. The Chief Clerk works closely with the Judge to manage the activities of JP 22 prepare and administer budgets and maintain fiscal records of the court. This position oversees talent acquisition planning and establishing goals and objectives development of schedules priorities and standards for achieving goals and coordinating and evaluating program activities. Additionally the Chief Clerk recommends policies and procedures to assure conformity with legal requirements and efficient operations.Leadership:
- Serves as strategic advisor to the Justice of the Peace (Judge) to shape the short and longterm goals for the court.
- Performs administrative support for the Judge including but not limited to coordinating communications scheduling meetings and maintaining calendars.
- Proposes new and revises exiting departmental policies and guidelines in order to promote efficient operations including but not limited to determining key performance indicators and how to measure team success.
- Performs difficult and specialized clerical work involving the exercise of considerable individual judgment and knowledge of appropriate laws regulations and procedures of the department assigned.
- Manages/coordinates the internship program(s) and community outreach.
- Plans coordinates and supervises the work of clerical staff engaged in a wide variety of clerical activities.
Talent Acquisition:
- Prepares job postings and job descriptions.
- Conducts candidate prescreening preemployment interviews with supervisors makes hiring recommendations to fill positions under direct supervision internal new hire orientation and 90 day / annual performance evaluations.
- Conduct New Hire Onboarding including but not limited to applications background checks drug screening etc.
- Conducts performance counseling as needed and recommends disciplinary action.
Communications:
- Interprets oversees and provides the dissemination of specialized information to the public and/or departmental personnel regarding the policies and procedures of the department to which assigned.
- Responds to public inquiries which may include but is not limited to media attorneys defendants and citizens. Some inquiries may require problemsolving and utilizing independent judgment after conducting the appropriate research and analysis.
Research:
- Researching and maintaining a comprehensive knowledge and understanding of applicable laws criminal and civil procedures policies and procedures to effectively communicate with staff colleagues elected officials department heads judges attorneys prose litigants assistant district attorneys law enforcement and other professionals to resolve problems answer questions and modify policy and procedures.
- Research collects and generates activity and statutory reports that show performance measures.
Budget Management:
- Reconciles bank statements and prepares spreadsheets monthly for the office account.
- Monitors receipts and expenditures to ensure that they conform to approved budget including reviewing and preparing the annual budget.
- Oversees daily deposits and the monthly audit.
Other:
Performs all other duties as assigned
Harris County is an Equal Opportunity Employer
you need special services or accommodations please call (713)or email
Requirements
Required Supporting Documents:
Cover Letter
Updated Resume
Education and Experience:
Associates or Bachelors Degree from an accredited college or university.
- Minimum four (4) years of experience in relevant positions (in the private or public sectors) with increasing responsibility.
- Minimum two (2) years of administrative or supervisory experience.
- Or an equivalent combination of education and experience.
- Experience in government or project management.
- Significant experience managing multiple projects and deadlines.
Knowledge Skills and Abilities:
- Familiarity with the justice system.
- Knowledge of local state and federal laws rules and regulations specific to the area of responsibility.
- Knowledge of court procedures.
- Knowledge of the principles of management and supervision.
- Knowledge of the principles of accounting and bookkeeping.
- Knowledge of business English spelling and arithmetic.
- Knowledge of modern office practices procedures and equipment including computers.
- Exceptional communications skills verbal written interpersonal and presentation with a keen sense of effective messaging.
- Advanced in Microsoft Office suite (Word Excel PowerPoint Share Point).
- Excellent organizational skills and attention to detail.
- Ability to create and maintain complex files and written documents.
Other Qualifications:
- Cando attitude and resourcefulness.
- Exceptional project management skills to manage a variety of tasks simultaneously and ability to create strong positive working relationships.
- Holds self and others accountable for measurable highquality timely and costeffective results.
- Ability to handle multiple tasks in a fastpaced environment and remain calm under pressure and public scrutiny while managing stressful situations.
- Ability to independently assimilate facts and draw sound conclusions.
- Ability to work well with the Judge support staff and the public.
- Identifies inequitable practices and policies and assists in implementing strategies to ensure equitable outcomes.
- Demonstrates awareness and respect for crosscultural differences while encouraging a respectful and collaborative work environment that recognizes and celebrates diversity equity and inclusion.
NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
Preferences
- Experience managing budgets or overseeing complex operations.
- Bachelors Degree in Business Finance Economics or a similar field.
- Minimum Two (2) years of experience in a courtroom setting.
General Information
Position Type and Typical Hours of Work:
- Regular Fulltime
- Monday Friday 8:00 A.M. to 5:00 P.M.
- Weekends if necessary.
- Hours may vary based on the business needs of the department.
- $85000 $98000 Annually
- Depends on Qualifications
- Based on 26 Pay Periods
- Plus benefits
- This is a sedentary role; which would require the ability to lift up to 10 pounds.
- This job operates in a professional office environment.
- This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
