Payroll Coordinator
Payroll Coordinator
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Job Description
At Karis Disability Services what you do matters. Since 1965 our team has come alongside people with developmental disabilities and their families to celebrate each persons unique gifts as we promote communities where everybody belongs. Driven by our values which are firmly rooted in the Christian faith together we serve more than 2000 people each year across Ontario and Saskatchewan supporting them wholistically body mind soul and spirit. Believing each person is made in the image of God we welcome everybody to find the personalized supports they need to thrive. Beyond Canada our global work impacts over 300000 people across 60 communities in six countries. Learn more about Karis Disability Services at .
Are you detailoriented organized and passionate about ensuring employees are compensated accurately and on time We are looking for a skilled Payroll Coordinator to join our team and play a vital role in managing the payroll processes with precision and efficiency. In this position youll be responsible for processing payroll maintaining compliance with regulations and supporting employees with payrollrelated inquiries. If you thrive in a fastpaced environment and have a keen eye for accuracy wed love to hear from you!
FullTime Temporary (6 months)
Payroll Coordinator
Waterloo Ontario
The Payroll Coordinator is responsible for carefully and accurately processing employee information and remuneration through the Human Resources Information System (HRIS)/Payroll Software on a timely basis in adherence with federal and provincial legislation. The Payroll Coordinator provides support and assistance to all Karis Disability Services Supervisors and other stakeholders in reporting employee data and payroll information.
Responsibilities:
- Interpret employee change documentation and process all employee changes in the HRIS e.g. terminations location changes leaves of absence etc. taking care to enter information accurately into the HRIS.
- Ensure Records of Employment (ROE) are completed accurately and the codes accurately reflect the circumstances of the employment change.
- Calculate and manage vacation entitlement milestone anniversaries annual increases and appropriate benefits coverage in the HRIS.
- Manage employee status records in the HRIS and provide information to the Abilities Specialist regarding medical leaves of absence.
- Calculate Group Life premiums retroactively manually enter deductions into the HRIS ensure any payments or bonuses owed are paid out and return to Active status in the HRIS provide employees earning statements for the requested period assist with employees gradual return to work from LTD Sick and Injury at Work leaves and assist in completing employees LTD claim/insurance forms third party adjudicator and Workplace Compensation Board (Saskatchewan) pay information requests.
- Pay in compliance with Payroll law Karis Disability Services policies and procedures and Collective Agreements.
- Respond to manual pay requests with a thorough analysis of the situation and policy application.
- Respond to garnishment requests and calculate and process special adjustments as necessary.
- Generate and review reports.
- Reconcile pay benefits and remittances prior to submission of bank file.
- Create Record of Employments submitting electronically to Service Canada and provide copies to employees.
- Respond to information requests from Canada Revenue Agency Service Canada Family Responsibility Office and other external stakeholders.
- Perform audits to ensure current and accurate information is maintained in the database.
- Support the completion of annual T4s and T4As with distribution to employees and followup as necessary.
Requirements:
- Three years of previous Payroll experience
- College Diploma in a related field of study (Accounting Human Resources Payroll)
- Professional Designation PCP
- UKG/Kronos experience is considered an asset
- Proficient computer skills including demonstrated experience with Office 365
- High degree of confidentiality
- Attention to detail
- Excellent time management skills
Why Should You Apply
- Live out our shared values help others and find purpose in your work every day.
- Receive competitive wages.
- Find support through an Employee and Family Assistance Plan
- Grow your leadership with mentorship training career development and tuition reimbursement.
- Collaboration and TeamworkWorking together on a team we tackle challenges share insights and support one another in fostering a thriving workplace culture.
Application Deadline: May 11th 2025
Apply with a cover letter and rsum by May 11th 2025 to the attention of the Payroll Team Leader via the Apply Now feature.
Start Date: June 2025
Hourly Range: $26.64 29.85
Karis Disability Services seeks to hire a workforce that represents the diversity of our communities where we serve. We are committed to promoting communities of belonging where Black Indigenous and People of Colour feel valued respected represented and heard. We encourage applications from qualified candidates from members of groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation and we will work with you to meet your accessibility needs.
Required Experience:
IC
Employment Type
Full-Time
