Workforce Administration Associate (Human Capital Management Associate)
Workforce Administration Associate (Human Capital Management Associate)
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Job Description
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible fulltime and parttime employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
The State of Ohio is a drugfree workplace which prohibits the use of marijuana (recreational marijuana/nonmedical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio DrugFree Workplace Policy (HR39) and as outlined in the posting.
Office of Employee & Business Services
This position is located in the Office of Employee and Business Services (OEBS). OEBS manages the agencys administrative services including human resources facility operations and organizational development. OEBS and its component bureaus support the primary goal of ODJFS by providing continuous accurate and timely administrative services to the program areas within the department. OEBSs customers include all ODJFS employees clients service providers county agencies and the public.
What Youll Do
Coordinate Employment Authorizations:
- Initiate online and Department of Public Safety (DPS) criminal background checks.
- Conduct employment verifications and reference checks.
- Perform and schedule candidate FBI fingerprinting.
- Coordinate candidate drug screening appointments.
- Complete Form I9 (Federal Authorization of Employment Form) and verify the authenticity of candidate identification.
- Create employment authorization cases in the federal eVerify system.
Perform Internal Audits and Maintain Records:
- Complete regularly scheduled employment authorization audits including Form I9 reviews employment authorization/identification expiration checks and eVerify case reviews.
- Generate Business Intelligence (BI) reports to ensure 100% compliance with applicable federal and state laws rules and policies.
- Prepare and upload personnel and job bid documents to the electronic recordkeeping/personnel file system.
Customer Relations:
- Respond to inquiries from employees and the general public by monitoring assigned HR Support/Workforce Administration (WFA) electronic mailboxes ensuring timely response and dissemination of messages and information to staff.
Advertise Position Vacancies and Screen Candidate Applications:
- Coordinate and review Realistic Job Previews for accuracy.
- Create job postings using the Ohio Hiring Management System (OHMS) and submit for proper preposting approvals.
- Screen candidate application submissions to ensure qualifications are met.
- Collaborate with supervisor/WFA partners to determine additional screening criteria.
- Compile lists of eligible applicants and send to agency Hiring Managers for consideration.
Perform Other Related Duties as Assigned:
- Participate in staff meetings.
- Utilize personal computer software (e.g. MS Word Excel PowerPoint OHMS OAKS Peoplesoft) to produce correspondence reports and other documents.
Schedule: Monday Friday 8:00 AM 5:00 PM (Flexible start time may be permitted).
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Who We Are
The Ohio Department of Job and Family Services (ODJFS) supports Ohioans and their families through the following programs:
- Public Assistance
- Workforce Development
- Unemployment Insurance
- Adult Protective Services
- Child Support
Public service is an honorable way to serve the community in a handson dedicated way. You can make a difference in someones world!
Guiding Principles
- We will be a leader in customer satisfaction.
- We will have a reputation that attracts and retains talented diverse and dedicated employees.
- We get better at what we do everyday.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
ADA Notice
If you require an accommodation based on a disability for any step of the selection process please contact
Background check information
The final candidate selected for this position will be required to undergo a criminal background check. Some positions may require drug testing and/or fingerprinting. Criminal convictions do not necessarily disqualify candidates from consideration.
The ideal candidate at minimum must have the following:
OPTION 1:
- 4 courses or 12 mos. exp. in human resources.
OR OPTION 2:
- Equivalent of minimum class qualifications for employment noted above.
Desirable Skills:
- Human Resource terminology and common practices
- Critical thinking and analysis
- Organization
- Multitasking
- Effectively work individually and as part of team
- Interviewing
- Customer Service/Public Relations
- Oral and written communication
- Define problems collect data establish facts and draw valid conclusions
- Gather collate and classify information about data people or things
- Handle sensitive inquiries from contacts with officials and general public
- Prepare meaningful concise and accurate reports
- Thrive in fastpaced environment
- Intermediate Microsoft Office (i.e. Word Excel PowerPoint)
HRIS Systems (e.g. PeopleSoft)
Tips For Your Application
When completing the different sections of this application be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.
Pay Information
This position is in the State of Ohios E1 Pay Schedule Pay Range 8. Unless required by legislation or union contract starting salary will be the minimum salary of that pay range (step 1 currently $22.40 per hour). These ranges provide a standardized pathway for pay increases. With continued employment new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.
Pay Range 8
Step 1
Step 2
Step 3
Step 4
Step 5
Hourly
$22.40
$23.39
$24.40
$25.50
$26.70
Annual
$46592
$48651
$507052
$53040
$55536
Months of Employment
At Hire
6 months
18 months
30 months
42 months
Position Location:
This position will work inoffice 5 days/week.
Required Experience:
IC
Employment Type
Full-Time
