Registrar
Registrar
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1 Vacancy
Job Description
Compensation
$72890.00 AnnualJob Description Summary
The application deadline for this position is 11:59pm EST on May 13 2025.The Office of the Registrar is a fastpaced studentcentered environment that offers both variety and challenges in directing the registration process for Santa Fe College (SF) campuses through a twocounty area. As a member of the Student Affairs leadership team and a college administrator the Registrar has a principal role in shaping and guiding the registration and enrollment management process for SF.
Reporting directly to the Vice President for Student Affairs the Registrar develops and implements new programs and processes to ensure integrity of the registration system and advancement of services offered through new technology initiatives. The Registrar ensures the integrity and confidentiality of the colleges academic records compliance with FERPA and quality control of student records. Additionally the Registrar leads an office responsible for all activities pertaining to registration of firsttime transfer returning and transient students as well as all activities related to the smooth functioning of student records residency statuses and rules graduation transcript evaluation petitions and appeals.
Job Description
Responsibilities and Duties Include:
Provides overall leadership for the Office of the Registrar and the Office of Veterans and Military Student Success including establishing goals and objectives for the department maintaining a healthy and safe working environment and ensuring adherence to policies and procedures that impact students.
Facilitates crossdepartmental coordination completes annual performance evaluations of direct reports and routinely reviews and enhances programs for optimal efficiency and effectiveness.
Oversees staff utilization of the IT system for registration student access and faculty and staff access.
Ensures the integrity and confidentiality of academic records maintaining compliance with FERPA college policies and state and federal regulations.
Oversees student registration including add drop and withdrawal from courses; coordination evaluation and certification of graduation processes; and the transcript evaluation process for all incoming transcripts.
Maintains and regularly updates the colleges FERPA training.
Oversees processes for grade changes course substitutions prior learning credit and credit by exam.
Provides guidance to students faculty and staff on registration records and graduation matters.
Communicates with and assists faculty Chairs and Directors with grading and attendance reporting processes.
Leads assessment efforts and the use of data to implement innovative changes; makes recommendations for the implementation of innovative technology applications that support the enhancement of services.
Chairs the collegewide Calendar Committee and oversees the development of the annual academic calendar for the college.
Oversees the functions and regulations of the College Petitions Committee chaired by the Associate Registrar.
Compiles data and prepares relevant reports to support the colleges accreditation and compliance with external reporting requirements.
Responds to inquiries regarding student information from internal and external individuals businesses educational institutions and other agencies.
Manages departmental budgets and effectively allocates resources.
Stays abreast of related technology trends best practices and updates to relevant laws and regulations.
Complies with all published College Rules procedures guidelines and laws/regulations governing public employees including but not limited to those related to document retention and destruction FERPA and confidentiality.
Strictly honors the privacy security and confidentiality of student records and other sensitive information according to appropriate state federal and college regulations policies and procedures.
Provides service excellence through courteous informed accessible and professional engagement.
Performs other duties as assigned.
Reports to: Vice President Student Affairs
QUALIFICATIONS
Required: A bachelors degree from a regionally accredited institution of higher education with four (4) years of related experience in areas of student services or a combination of completed education and/or related experience equal to eight (8) years. Prior supervisory experience is required. Must have working knowledge of student services technological resources and Florida rules and statutes in higher education.
Additional Requirements: A criminal background check will be conducted.
Preferred: A masters degree with experience in student services higher education administration or a related area.
General Knowledge Skills and Abilities
Ability to work successfully in a multicultural environment.
Adaptability to Change able to be flexible and supportive able to positively and proactively assimilate change in rapid growth environment.
Analytical Aptitude & Problem Solving able to analyze information problems situations practices and/or procedures collect and interpret data reason logically establish facts identify and define existing and potential issues recognize the interrelationships among elements draw valid conclusions develop recommendations as well as alternative courses of action select appropriate course follow up and evaluate.
Communication able to effectively communicate in a professional diplomatic empathetic and tactful manner using preferred method and level as applicable to the job.
Critical Thinking & Judgement able to make wellreasoned sensible and timely decisions based on careful objective review and informed analysis of available information considerations and other factors.
Customer Service ability to respond promptly and courteously to all questions from students and faculty demonstrating patience and persistence when helping students with little or no computer skills.
Ethics able to demonstrate integrity professionalism civility and a high degree of ethics in all jobrelated actions.
Leadership has demonstrated success as an entrepreneurial high energy driven handson leader. Possess expertise in selecting training developing coaching mentoring and retaining a highly motivated workforce.
Organization & Time Management able to plan schedule and organize tasks related to the job to achieve goals within or ahead of established time frames.
Problem Solving proven skills in identifying issues determining their cause developing creative solutions and following through with implementing resolutions.
Team Orientation & Interpersonal highly motivated teamplayer with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
Relationship Management able to personally provide high level of interactive service to others building relationships and addressing identified needs.
Results Orientation proven ability to set and exceed established targets.
Systems & Software proficient level of knowledge of Microsoft Office and/or relevant position software programs.
Detail Oriented Proven accuracy and attention to detail.
Multitask Ability to expeditiously organize coordinate manage prioritize and perform multiple tasks simultaneously to swiftly assess a situation determine a logical course of action and apply the appropriate response.
If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are reemployed with the State of Florida. Your current retirement benefits may be canceled suspended or deemed ineligible depending upon the date of your retirement.
Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in denied the benefits of or subject to discrimination in any college program or activity based on: their race ethnicity national origin color religion age disability sex pregnancy status gender identity sexual orientation marital status genetic information political opinions or affiliations or veteran status. This commitment applies to employees volunteers students and to the extent possible to third parties applicants for admission applicants for employment and the general public. regarding nondiscrimination policies or concerns about discrimination or harassment including concerns about sexual harassment or sexual violence under Title IX should be directed to:
Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.
Employment Type
Full-Time
