PT Executive Assistant
PT Executive Assistant
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Job Description
About Us:
Were a fastgrowing SaaS startup that recently closed our Series A and are scaling quickly. We provide critical infrastructure and services that help major enterprise digital product organizations stand up sustainable and scalable digital production operations. With a lean highperforming team of 20 on our way to 30 were building something ambitiousand having fun doing it.
About the Role:
Were looking for a sharp proactive PartTime Executive Assistant in the Portland OR area to support five members of our executive team (90% CEO support) across both work and personal tasks. Youll be the connective tissue that helps our leadership team stay focused organized and a step ahead in a busy highgrowth environment. This is a great opportunity for someone who thrives on variety loves making things run smoothly and knows how to get things done behind the scenes.
What Youll Do:
Executive Support
Help manage todo lists that are falling through the cracks such as: make a meeting happen send a follow up email help clean out email backlog
Coordinate meetings Zooms and inperson logistics (when applicable)
Handle travel bookings itineraries and expense reports
Manage followups prep materials and light communications
Manage followups prep materials and light communications
Project & Operational Support
Support oneoff projects like team retreats or offsites
Help with vendor coordination light research or internal docs
Social media posting and scheduling for CEO
Personal Assistance
Make personal appointments and reservations (dining health travel)
Coordinate home services or deliveries
Assist with gifting errands or special occasions
Who You Are:
- 3 years of experience supporting executives in fastpaced environments
- Extremely organized detailobsessed and able to juggle competing priorities
- Clear and professional communicator (written verbal)
- Techsavvy: comfortable with Google Workspace Slack Zoom Notion etc.
- High trust: you handle sensitive information with discretion and maturity
- Comfortable working independently and managing your own time
- Startup experience or supporting multiple leaders at once is a big plus
- Flexibility with working hours
- Quickbooks experience is a plus
- While the position is mostly remote candidate must live around the Portland OR area for occasional inperson assistance.
Compensation:
$35/hr opportunity to grow with us. This position will start as a part time contractor but may grow into a FTE role. We are new to working with an EA and are unsure how much of your time we may require. Flexibility is key.
Employment Type
Part-Time
