Executive Assistant - Contractor

Medvacon Life Sciences

Posted on : 04-05-2025

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1 Vacancy

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Job Location

Tampa, FL - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 04-05-2025

Job Description

Important Notice: Protecting Your Information
Medvacon Talent Acquisition only conducts initial video interviews via Microsoft Teams. All communication will come from an email address ending If you receive a message that seems suspicious or is not from our official domain please report it immediately toemailprotected.

This is a temporary 6month contracted 1099 position withno benefits.

ONSITE POSITION SHIFT MONFRI 9AM 5PM. FLEXIABLE FOR MEETING EVENTS & CUSTOMERS DURATION 3 MONTHS WITH POSSIBLE EXTENSION.
Perform professionallevel tasks that are sensitive in nature requiring independent judgment initiative confidentiality and tact
Strong computer skills using Microsoft Outlook and MS Office PowerPoint Word and Excel (intermediate/advanced experience)
Manage and prepare presentations for internal and external audiences under general direction (does not facilitate presentations)
Schedule and organize internal and external meetings and conferences (i.e. schedule attendees conference rooms placing catering orders and cleanup services)
Coordinate and manage offsite and onsite meeting logistics (international and domestic)
Liaise with other Administrative Assistants or Coordinators to schedule meetings and complex travel logistics: air ground transportation meeting preparation agenda preparation and dinner arrangements etc.
Coordinate conference calls with internal and external customers and business partners
Work independently with only general guidance on a variety of special projects
Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with lastminute schedule changes and urgent meeting requests
Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system
Arrange domestic and international travel; process visas and passport renewals as needed
Answer and screen telephone calls for executives from both internal/external sources transfer calls to the appropriate party
Organize and maintain necessary confidential files and records for department as required
Coordinate and maintain office and kitchen with supplies
Reviews and screens mail for the General Manager.
Responds to regularly occurring requests for information.
Types and designs general correspondence memos charts tables graphs business plans etc. Proofreads copy for spelling grammar and layout making appropriate changes.
Prepares various confidential departmental reports as assigned by General Manager. Collects information compiles into required format prints proofs and distributes to appropriate company personnel.
Answers telephones handles calls routes to appropriate individual or takes messages. Ensure customers vendors and employees are handled in a professional and courteous manner.
Establishes and maintains confidential files.
Act as a liaison with other departments and outside agencies including highlevel staff such as Business Unit Leaders.

IV. Knowledge Requirements:
Education or Equivalent:
Education or Equivalent: (Minimum required to perform the job)
High school diploma or equivalent required; college degree preferred
Executive Admin 8 years of experience
Pharma industry experience a plus

Required Experience:

Manager

Employment Type

Full-Time

Company Industry

Key Skills

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About Company

Medvacon Life Sciences

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