Office Associate
Office Associate
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Job Description
Job Requisition ID:46954
Opening Date: 05/02/2025
Closing Date: 05/15/2025
Agency:Department of Human Services
Class Title:OFFICE ASSOCIATE 30015
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Salary: (Eff 7/1/25) $4004$5245/month ($48048$62940/year)
Job Type: Salaried
Category:Full Time
County: Union
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire an Office Associate for the Choate Mental Health and Developmental Center located in Anna Illinois to serve as the payroll clerk. Assists with Workers Compensation claims enters employees time into timekeeping system and corrects insurance discrepancies.
Essential Functions
Serves as the payroll clerk for the Choate Mental Health and Developmental Center.
Enters employee time into timekeeping system.
Calculates and makes the proper salary adjustments to correct insurance discrepancies and enters into the payroll system.
Responds to inquiries of a nontechnical nature in person or by telephone exercising discretion and judgement in referring sensitive payroll or workers compensation issues to managers.
Performs manual calculations for special payroll entries which include salary adjustments lump sum payments temporary assignment payments and any other payroll adjustments to accurately pay employees for the duties they perform outside their regular position.
Confirms time off slips have been completed for each occurrence of utilization of time by employees.
Assists with Workers Compensation claims. In absence of supervisor compiles and completes Workers Compensation claim forms for submission to Employee Risk Management Section.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of high school and two (2) years of office experience.
Requires the ability to keyboard accurately at a rate of fortyfive (45) wpm.
Conditions of Employment
Requires the ability to work after business hours weekends and holidays.
Requires the ability to utilize office equipment including personal computers.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours:Monday Friday 8:00am 4:30pm 1hour unpaid lunch
Work Location:1000 N Main St Anna Illinois
Division of Developmental Disabilities
Choate Mental Health and Developmental Center
Fiscal/Support Services Workers Comp/Payroll
Posting Group:Office & Administrative Support; Social Services
About the Agency:
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 1025 Days of Paid Vacation time annually (10 days in year one of employment)
- Personal Sick & Vacation rates modified for 12hour & parttime work schedules (as applicable)
- 13 Paid Holidays annually 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program A supplemental retirement plan
- Optional PreTax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of thehomepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of thehomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Employment Type
Full-Time
