Graduate Medical Education Specialist

Performs duties independently and exercises judgment to coordinate activities of the Office of Program Accreditation Support (OPAS) within the Mayo Clinic School of Graduate Medical Education (MCSGME). Responsible for ensuring appropriate documentation is received accurately entered into applicable database systems disseminated accordingly and is maintained for assigned activities (e.g. new program applications complement changes accreditation or reaccreditation applications Accreditation Council for Graduate Medical Education (ACGME) Resident and Faculty Surveys ACGME Accreditation Data System annual update site visits education program coordinator onboarding program director development website updates resource updates). Synthesizes documentation to prepare agenda discussion items. Develops and maintains an understanding of graduate medical education institutional and program accreditation requirements other regulations and MCSGME and Mayo Clinic policies as applicable to trainees and training programs. Provides guidance advice and serves as a resource to MCSGME residency and fellowship physician program directors coordinators and appointed trainees. Interprets and enforces established regulatory and accreditation standards and MCSGME and Mayo Clinic policies applicable to training programs and to trainees. Utilizes strong organizational skills to handle many activities and challenges simultaneously with minimal direction. Uses good judgment in facilitating questions phone calls meeting scheduling and other assignments. Provides MCSGME orientation and training for residency and fellowship education program coordinators. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic.

This position is a combination of remote and onsite support work. Individual must live within driving distance to any of theMayo Clinic Arizona Florida or Rochester campuses.

**Visa sponsorship is not available for this position. Also Mayo Clinic DOES NOT participate in the F1 STEM OPT extension program.

During the selection process you may participate in an OnDemand (prerecorded) interview that you can complete at your convenience. During the OnDemand interview a question will appear on your screen and you will have time to consider each question before responding. You will have the opportunity to rerecord your answer to each question Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Requires an associates degree with a minimum of six years administrative experience in an academic and/or healthcare field OR

a bachelors degree in communications health administration business management or business/health related degree with a minimum of four years of administrative experience in an academic and/or healthcare field.

Prior experience at Mayo Clinic providing academic program management preferred. Requires strong organizational skills and the ability to work with minimal direction. Demonstrated ability to work effectively as a member of a team. Must have proven documentation skills with strong attention to detail. Must have demonstrated interpersonal written and verbal communication skills with the ability to compose correspondence including appointment letters emails and announcements that are sensitive confidential and diplomatic. Ability to interpret and analyze information to ensure compliance with accreditation requirements and policies. Must develop and maintain mastery of policies and procedures related to graduate medical education training programs and trainees. Requires strong independent decisionmaking and judgment skills while being able to work effectively as a member of a team. Must be a selfstarter with ability to take initiative to solve problems and improve processes. Must have excellent time management skills with proven ability to develop timelines shift priorities and multitask. Must be adaptable and flexible in a changing work environment where constant learning and skill enhancement is needed. Must maintain strict confidentiality of information. Must exhibit the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. A broadbased knowledge and proficiency in computer software applications including word processing spreadsheet database electronic calendaring/scheduling systems and webbased applications. Familiarity with medical licensure board certification and visa categories are preferred (if applicable).

The ideal candidate will have previous experience in Graduate Medical Education (GME) is highly receptive to feedback and is proficient in coordinating meetings across multiple time zones.