Accounts Payable and Accounting Specialist
Accounts Payable and Accounting Specialist
Posted on :
03-05-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 60000 - 70000
Vacancy
1 Vacancy
Posted on :
03-05-2025
Job Description
TITLE: Accounts Payable and Accounting Specialist
DEPARTMENT: Accounting
REPORTS TO: Director of Accounting
STATUS: Fulltime Exempt
SALARY:$60000 $70000
POSITION OVERVIEW: The Accounts Payable and Accounting Specialist is a member of the accounting team in the SWIFT (Sustaining Water Quality Infrastructure Finance & Technology) department. Under the leadership of the Director of Accounting this position manages the accounts payable cycle and also works in collaborationwith others in the department on a variety of tasks including (but not limited to): payroll preparing journal entries including but to limited to accruals revenue and expense entries monthend and yearend close and analyzing account information. This position is responsible for maintaining and reconciling subsidiary accounts through verifying reconciling transactions and resolving discrepancies.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education:Associates degree or bachelors degree in accounting is strongly preferred.
Experience:
Shedd Aquarium is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodations for any part of the employment process please email us at
We strongly encourage people of color LGBTQ community veterans and active duty military parents individuals with disabilities and individuals from all cultural backgrounds to apply. Shedd Aquarium is an equal opportunity employer and welcomes everyone to our team.
DEPARTMENT: Accounting
REPORTS TO: Director of Accounting
STATUS: Fulltime Exempt
SALARY:$60000 $70000
POSITION OVERVIEW: The Accounts Payable and Accounting Specialist is a member of the accounting team in the SWIFT (Sustaining Water Quality Infrastructure Finance & Technology) department. Under the leadership of the Director of Accounting this position manages the accounts payable cycle and also works in collaborationwith others in the department on a variety of tasks including (but not limited to): payroll preparing journal entries including but to limited to accruals revenue and expense entries monthend and yearend close and analyzing account information. This position is responsible for maintaining and reconciling subsidiary accounts through verifying reconciling transactions and resolving discrepancies.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Demonstrates commitment to Shedds vision mission and values.
- Manages the Accounts Payable cycle including but not limited to the following functions:
- Efficiently enters and processes invoices for payment including accurately inputting invoice information and general ledger coding.
- Reviews purchase orders receiving documents and confirms prices and quantities to vendors invoices.
- Researches and resolves invoice discrepancies and issues including obtaining approval for changes or overages.
- Maintains proactive and timely communication with departments and vendors to ensure invoices are processed timely and accurate.
- Obtains appropriate approvals to process payments.
- Reviews and reconciles the Accounts Payable aging report for invoices to be paid.
- Prepares and performs biweekly check/ACH runs including:
- Processing invoices for payment including obtaining proper approval.
- Processing and submitting payment requests for approval (checks ACH auto debits wires).
- Processing payments (checks ACH auto debits wires)
- Printing and obtaining the CFAO signature for checks over $5000 to the CFO for signature
- Mailing checks
- Preparing applicable files for bank submission (e.g. positive pay ACH upload etc.).
- Monitors and processes vendor credits including researching and following up with vendors.
- Invoices partners for passthrough expenses as needed.
- Reconciles balances in the subsidiary ledger with the general ledger.
- Month and yearend close duties:
- Prepare monthend and yearend expense and capital accruals including:
- Utilities
- Legal
- EMP
- Other expenses
- Obtain copier reports and update the copier chargeback spreadsheet
- Prepare a journal entry for the postage activity
- Record other journal entries as assigned
- Prepare monthend and yearend expense and capital accruals including:
- Preparation of annual federal state and local tax returns including but not limited to:
- Review of 1099 vendors and preparation of annual 1099 tax forms
- Annual unclaimed property process and reporting to the state
- Assist with the preparation of the audit and Form 990 schedules as requested.
- Trains users in accounting systems.
- Provide backup assistance to other accounting functions as needed.
- Participates in teams and performs other duties as assigned.
Education:Associates degree or bachelors degree in accounting is strongly preferred.
Experience:
- A minimum of 3 to 5 years of experience working in accounting with an emphasis on the accounts payable process (3way match of purchase order packing slip and invoice).
- Ability to process large amounts of data and multiple requests/correspondence in a timely and accurate manner.
- Demonstrates proficiency with accounting software and paperless technology solutions and processes.
- Proficiency in Microsoft Office Suite including Excel (vlookup pivot tables mid function etc.) is required.
- Experience with Sage Intacct and Stampli is highly preferred.
- Experience in nonprofit accounting is highly preferred.
Characteristics:
- Excellent interpersonal and communication skills with high initiative flexibility and team approach; must be comfortable working with staff at all levels across the organization.
- Maintains a continuous improvement mindset searching for ways to improve standardization and reduce complexity.
- Detailoriented and thorough.
- Strong analytical organizational time management and problemsolving skills.
- Medical Insurance including FSA and HSA plan options
- Vision and Dental Insurance
- Accrued Paid Time Off
- Up to 12 Paid Holidays
- Life Insurance
- Parental Leaveand Adoption Assistance
- 401(k)
- Discounted Parking and Public Transit Subsidies
- Employee Assistance Program
- Employee Wellness program including Preventive Care Incentive
- Employee Discounts
- Employee Tickets
Shedd Aquarium is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodations for any part of the employment process please email us at
We strongly encourage people of color LGBTQ community veterans and active duty military parents individuals with disabilities and individuals from all cultural backgrounds to apply. Shedd Aquarium is an equal opportunity employer and welcomes everyone to our team.
Required Experience:
Unclear Seniority
Employment Type
Full Time
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