Library Assistant - Metadata Quality Unit

35% CopyCataloging/Searching
Accepts records supplied by student searchers or searches the OCLC database for appropriate copy for the material being processed. Works with OCLC contributed copy some of which requires extensive editing including the addition of call numbers and subject headings. Uses judgment to determine when to make modifications to the records (e.g. composes descriptive notes updates subject headings and assigns call numbers). Cataloging shows a reasonable interpretation of the rules and records created are compatible with existing catalog records and current library holdings. Access points and classification number accurately represent book being processed. Quantity of books processed reflects the complexity and difficulty of the available bibliographic records the priorities of the department as well as a growing understanding of cataloging principles and an increasing skill in applying them.

25% Authority Processing
Verifies validates and creates headings that are new to Voyager. Interprets and edits authority records established by KU libraries Library of Congress and other NACO contributing libraries using a variety of bibliographic tools. Determines appropriate crossreference structures according to current LCPCC policy statements and KU Libraries policies. Uses judgment to: identify and/or solve conflicts establish correct headings or subdivisions using Resource Description and Access (RDA) AngloAmerican Cataloging Rules 2nd edition (AACR2) Library of Congress (LC) information and the employees interpretation of that information OCLC LCs Subject Cataloging Manual and various standard and specialized bibliographic tools. Updates bibliographic records to correspond with changes made in authority records. Works with authority and bibliographic records in English and a variety of foreign languages and analyzes and interprets complicated bibliographic instructions.

This position processes monthly geographic heading reports and reviews geographic subdivisions from topical heading reports on a regular basis.

30% OCLC Production and Holdings Record Maintenance
Produces the daily catalog records in OCLC for books. Serves as the backup for the weekly fasttrack production Rush and special project production. Resolves any problems encountered during production in a timely manner providing feedback to staff as appropriate. Oversees and performs the tasks when necessary to ensure cataloged items are added to the local system with appropriate holdings notes after the records are produced. Supervises and trains the students who create the OCLC production files complete the holdings record maintenance on newly created records and perform quality assurance checking (i.e. inprocess checking) on newly processed monograph materials.

Oversees the incoming Hold materials processing which entails coordinating the flow of new items going into Hold; creating brief records for Hold materials and maintaining documentation as appropriate.

Processes the monographs designated for withdrawal updating Voyager and OCLC records as appropriate and follows Department guidelines for appropriate disposal of materials. Also processes transfers of materials between libraries updating Voyager holdings records as needed.

5% General Office Duties
Purchases Departmental supplies using KUs Financials in the Cloud system (FITC) and manages/organizes the supply room.

Manages the Departments supply of flags and other forms photocopying new supplies as needed. Also maintains the Departments MultiFunction Device (MFD) e.g. adds toner calls for service etc.

Oversees the Department mailboxes ensuring the mail area is organized and mail is distributed to the appropriate individual(s).

5% Meeting Teamwork and Development Activities:
Attends and participates in Department meetings and other team building activities. Shares responsibility for the effective functioning of Department meetings and other team building activities. Shows a commitment to positive solutionoriented problem solving. Attends appropriate staff development and training opportunities.

Based upon the skills and abilities of the employee and the priorities and needs of the Department and the Library other duties may be added or existing duties changed after discussions between the employee and the supervisor.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.

Work Schedule
MF 85

Contact Information to Applicants
Tonia Morgan

1. High School diploma or completion of G.E.D. equivalency
2. One year of experience in library work.

1. Experienceworking with OCLC or the Voyager cataloging module
2. Reading knowledge of one or more foreign languages
3. Associates degree or higher
4. Supervisory experience
5. Experience that required taking initiative effective work organization andsuccess completing tasksin a productionoriented work environment as evidenced by application materials
6. Experience that required performing repetitive tasks with a high level of accuracy as evidenced by application materials
7. Experience that required strong interpersonal and communication skillsto work effectively and cooperatively as part of a team as well as independently in a wide variety of tasks as evidenced by application materials
8. Experience that required strong analytical and problemsolving skills flexibility and an innovative approach to working in a rapidlychanging environment as evidenced by application materials

Position Overview
The Cataloging & Archival Processing Department of the University of Kansas Libraries is responsible for the cataloging and processing of all resources for the Libraries including print and electronic monographs print and electronic serials maps multimedia government documents and archival/manuscript materials. In addition the Department is heavily involved in the inventory of materials and the updating of associated records being moved to the Library Annex. The Department consists of 28 FTE staff members in a variety of classifications along with a large number of student assistants and has offices in both Watson and Kenneth Spencer Research Libraries.

Reporting to the Head of the Metadata Quality Unit this fulltime position will be located in the Cataloging Department at Watson Library. This position catalogs materials with limited or partial records through OCLC an international bibliographic database and updates our holdings in OCLC and the Ex Libris Voyager ILS system which is used to maintain bibliographic authority holdings and item record data. This position will also add items to our managed backlog supervise the students who assist with OCLC production and quality assurance checking process monograph withdrawals and transfers validate geographic heading authority records and oversee general office activities like purchasing supplies creating photocopies and department mail.

KUs excellence is a result of the rich tapestry of experiences perspectives and backgrounds of our faculty staff students and colleagues from across our nation and the globe. At KU we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each others success. We foster a culture of care where each person is seen heard and valued. When people feel a true sense of belonging we believe they are better able to reach their full potential and achieve remarkable things.

Additional Candidate Instruction
Applicants should attach a cover letter resume/CV and contact information for three professional references (including at least one previous or current supervisor) to this online application. Please use your cover letter to address how you meet the required and preferred qualifications. An online application must be completed to be considered for this position.

Application review beings Monday May 12th. To ensure consideration please apply no later than Sunday May 11th.