Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary
WIND Ventures located in San Francisco CA is the strategic venture capital arm of COPEC a prominent energy mobility and retail corporation in Latin America. Established in late 2019 WIND Ventures has built a portfolio of over 23 companies focusing on the energy mobility and retail sectors and aims to provide global startups with unique access to Latin American markets. This role is required to be in the San Francisco Bay Area and be onsite at WIND Ventures San Francisco office several days during the week. The WIND Ventures team consists of six independent contributors. This role reports to the CEO and is pivotal in supporting the firms operations ensuring efficiency and fostering a productive work environment.
Role Overview
The Office Manager position at WIND Ventures in San Francisco is designed for a highly organized and proactive individual who will oversee administrative operations and ensure the San Francisco office and business units operations run smoothly. Given the firms venture capital focus and its connection to Latin American markets the role requires adaptability to a dynamic fastpaced environment.
Detailed Responsibilities
The responsibilities for this role are comprehensive reflecting the multifaceted nature of office management in a venture capital setting. They include:
- Daily Office Operations: Managing office supplies equipment and facilities to ensure they are wellstocked and maintained including arranging necessary repairs.
- Employee Benefits Administration: Overseeing employee benefits programs ensuring compliance with relevant regulations and handling related documentation.
- Reporting and Planning: Preparing and generating reports as needed by the CEO and assisting in planning and organizing office events meetings and activities to enhance team collaboration.
- Scheduling and general support for the Head: Managing the calendar and appointments for the Head of WIND Ventures ensuring efficient coordination of meetings and preparation of necessary materials.
- Confidential Information Handling: Managing sensitive information with the utmost discretion given the firms involvement in investment decisions and portfolio management.
- External Relations: Serving as the primary point of contact for external partners vendors and service providers ensuring smooth communication and timely resolution of issues.
- Administrative Support: Supporting the team with various administrative tasks such as preparing documents team expense reports portfolio and activity reporting managing wire payments to vendors overseeing office requirements including lease agreement insurances insurance audits managing correspondence and greeting visitors to maintain a professional office atmosphere.
- Additional Duties: Performing other related duties as assigned to support the teams objectives which may include assisting with event planning for portfolio companies or investor meetings depending on needs.
Qualifications and Requirements
To succeed in this role candidates should possess the following qualifications:
- Experience: Proven experience as an office manager or in a similar administrative role preferably in a fastpaced environment such as a startup or venture capital firm.
- Organizational Skills: Strong organizational and time management skills with the ability to prioritize tasks effectively in a dynamic setting.
- Communication Abilities: Excellent communication and interpersonal abilities essential for coordinating with team members external partners and visitors.
- Technical Proficiency: Proficiency in Microsoft Office Suite and office management software ensuring efficiency in daily tasks and reporting.
- Knowledge Base: Knowledge of basic accounting principles and office management procedures which will aid in benefits administration and reporting.
- Confidentiality: Ability to handle sensitive information confidentially given the nature of venture capital operations.
- Education: A bachelors degree in Business Administration Management or a related field is preferred though significant experience may suffice.
- Familiarity with ADP Total SOURCE a plus
Desired Skills and Attributes
Beyond the core qualifications certain skills and attributes are highly valued for this position:
- DetailOriented: High level of accuracy in managing tasks from scheduling to reporting to ensure no detail is overlooked.
- Multitasking Ability: Capability to handle multiple responsibilities simultaneously given the varied nature of the role.
- Proactivity: Ability to anticipate needs and take initiative such as ordering supplies before they run out or planning events proactively.
- Positive Attitude: A positive attitude and strong work ethic contributing to a collaborative and supportive team culture.
What We Offer
WIND Ventures provides a competitive salary comprehensive benefits and the opportunity to work in a collaborative innovative environment focused on venture capital and technology startups.
Required Experience:
IC
Employment Type
Full-Time
