Finance Analyst, Assistant
Finance Analyst, Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Position Description
Invitation to Compete #2225: Finance Analyst Assistant
Financial Services
Central Library 1000 4th Ave. Seattle WA 98104
Regular FLSA nonexempt fulltime 80 hours per pay period
Salary range: $37.62 $45.73 per hourThe anticipated schedule for this position is as follows:
Week 1 and Week 2: Monday through Friday 8am to 5pm hybrid schedule (three days per week inoffice and two days per week remote)
A pay period is two weeks in length that starts on Wednesday and ends on Tuesday. This schedule is subject to change based on the Librarys current operational need.
This recruitment is open to the public and to The Seattle Public Librarys employees.Please submit your application cover letter and resume in NEOGOV by5:00 p.m. on May 09 2025. Please read the How to Apply section of this bulletin for more information.Overview
The Seattle Public Library is a dynamic urban library system that consists of the Central Library and 26 branch libraries and is Seattles center of information and knowledge and one of the most popular and valued services in the city. Library staff members are highly regarded by the public for their knowledge quality of service and caring. Staff members are committed to the Librarys organizational values of respect partnership engagement diversity transparency and recognition. In particular they demonstrate respect engage in partnerships and are transparent in their communications and intentions. A strategic priority of the Library is to foster an internal culture of innovation which focuses on creativity engagement learning and staff development.
If you share these values and meet the qualifications the Library invites you to apply for this Finance Analyst Assistantposition.
Under continuing supervision this position is responsible for paraprofessional functions to assist members of the Financial Services team and/or departmental management in budgetary and financial support activities. Includes preparation and defense of a division/department budget and budget components of grant applications; financial management or fiscal/budgetary control of operating budgets capital projects and/or grants; analysis of financial issues; administrative support for procurement and contracting; coordination of digital files within Financial Services team; preparation of Library Financial Status Reports along with other ad hoc financial reports.
This position functions as a member of a Financial Services team that amongst other fullcycle financial responsibilities provides analytical and financial management support to the position reports to the Senior Financial Analyst & Accountant.Job Responsibilities
Financial Monitoring
- Monitor and analyze assigned departmental performance against budget document risks and opportunities with regard to Library funds expenditures and other financial issues. Budgetary portfolio consists of financial issues less complex in nature although monitoring and oversight of these areas is critical.
- Assists in preparing and presenting financial status reports including expenditure and fund reports to identify problems and areas of concern and to provide financial and budgetary controls.
- Prepares and/or provides budgetary support for departmental transfers to reflect changes in revenue and/or program levels.
- Compiles and reviews expenditure documentation and invoicing to assist in monitoring operating budgets capital improvement projects and/or special grant funds as assigned.
- Provides review and reconciliation for Financial Services as part of monthly City Commercial Card closing.
Analysis & Planning
- Identifies appropriate cost allocations for project subcomponents associated with funding sources in the absence of cost allocation plan; participates in development justification and modification of cost allocation plans to substantiate assignment of specific operating costs.
- Assists in the monitoring of specific private grant budgets and/or amendments; provides technical assistance and training on grant/fund source requirements and regulations; identifies and recommends solutions to resolve problems; and offers cost savings solutions and recommendations on more efficient methods of operations.
Other Duties
- Coordinates digital document portal on behalf of Financial Services team.
- Provides support for departmental contracting and procurement and helps to coordinate completion of vendor/personal service contracts in adherence with governmental procurement standards. Includes support for Change Orders to existing Purchase Orders as they arise.
- Retrieve copies of Intents and Affidavits from State of Washington Labor & Industries portal. Supports filing Notice of Completion documentation for Public Works project close out.
- Assists in the development and modification of internal control policies procedures and practicesincludes support for internal procedures and desk references.
- Assists with monthly quarterly and annual closing responsibilities including performing account analysis and reconciliation of financial data.
- Performs other related duties as assigned that support the overall object of the position.
Qualifications
*A combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class will be considered.
Education and Experience:
- Associates degree in Accounting or related field (or a combination of education training and/or experience which provides an equivalent background required to perform the work of the class).
- Minimum of two years of professional experience related to accounting/budget support work. Public sector experience considered a plus.
- Prior experience working with automated financial systems and financial reporting or desire to learn and gain a working proficiency with a complex financial system.
- Proficiency with Microsoft Excel.
- Demonstrated ability to effectively communicate financial information in oral written and electronic formats to both financial and nonfinancial users.
- Clear and succinct verbal written and crosscultural communication skills in person and via email.
- Ability to plan organize and prioritize work and to work under pressure and with interruptions. Demonstrated ability to work independently professionally and effectively.
- Strong customer service orientation which includes the ability to effectively work in a multicultural workplace with a diverse customer base.
- Commitment to intellectual freedom and the Librarys mission
Work Environment/Physical Demands:
- Must be able to lift and carry up to25 pounds occasionally. Exerting force of up to 25 pounds intermittently to pull/push objects.
- Walking standing and/or sitting for long periods of time.
- Primary work is performed indoors in an office environment.
Additional Information
How to Apply
Candidates who meet the qualifications are asked to submit the following items by5:00 p.m. on May 9 2025to be considered for this position.
- NEOGOV online application
- A cover letter that describes how your experience and skills align with the stated job responsibilities and qualifications. Please let us know why you are interested in this position.
- Current resume that summarizes relevant education professional experience training and skills.
Applications that do not include a cover letter resume online application and completed supplemental questions will not be considered.
Applicants will be screened for competitiveness completeness and written communication skills. Initial screening will be based on a review of application materials. The employment history detailed in your application materials MUST validate/support your responses to the supplemental questions. If your responses cannot be validated you will not proceed to the next steps of the review/selection process. The most competitive candidates will be invited to participate in a series of one or more interviews.
Benefits and Salary Information
The full salary range for this position is$37.62 $45.73 per hour.
The City of Seattle offers a comprehensive benefits package including vacation holiday and sick leave as well as medical dental vision life and longterm disability insurance for employees and their dependents. More information about employee benefits is available on the Citys website at: about retirement plans can be found at: Information
If you have questions regarding this bulletin or employment at The Seattle Public Library please send an email to. The Library promotes diversity and inclusion in employment. If accommodations are needed during the selection process please contact us.
Please keep in mind that job offers are contingent on a review of criminal history as well as verification of information provided by the applicant as part of the application process.
Required Experience:
IC
Employment Type
Full-Time
