Admin Officer
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Job Description
Organisation: Leicestershire County Council
Work Location: County Hall Glenfield Leicester LE3 8RA
Worker Category: Hybrid Worker
Salary: per annum
Working Hours:37 hours per week
Contract Type: Permanent
Closing Date: 09th May 2025
Interview Date(s): TBC
An exciting opportunity has arisen for a wellorganised and resilient individual to join the Passenger Transport Services (PTS) team as an Admin Officer. The role is focused on providing efficient effective and comprehensive administration and financial support to ensure the legal and compliant delivery of the service. The role forms an important part of managing expenditure on multimillion pound budgets within the Environment & Transport Department.
About the Role
- To process orders payments and invoices relating to home to school transport social care and other Highways and Transport functions
- To identify and investigate anomalies by interrogating databases and requesting further information from schools online databases suppliers and other teams
- To utilise database systems to accurately update records and extract data
- To communicate with suppliers schools the Finance Service centre and other teams by phone letter and email in order to gain the required information in the correct format
- To provide general advice and guidance to suppliers and service users in respect of services provided by the Highways and Transport department
- To be responsible for protecting and managing information securely report breaches or suspected information breaches in line with Council policies
This role will create the opportunity to assist in the development and maintenance of business processes and to support the development of costeffective use of Council resources.
About You
To apply for this post you must have:
- Good standard of education including English and Mathematics at GCSE Grade AC (or equivalent) OR demonstrable experience
- Administrative experience in various tasks including word processing filing photocopying taking and relaying messages data input and maintaining records as well as experience of financial processes such as invoicing and payments
- Demonstrable ability to use Microsoft Outlook Excel Access databases Word and other Microsoft applications as well as database solutions to a high standard
- Good verbal and written communication skills as well as excellent numeracy skills and attention to detail including the ability to handle telephone calls and respond to emails in an assertive but professional manner rather than be easily influenced
- Good organisational skills and the ability to prioritise workload
- Ability to work both unsupervised and as part of a team whilst building strong relationships
You must also have an understanding of and commitment toequality diversity and inclusion.
In addition we also expect you to shareour commitment to our valuesand will ask you to evidence when you have demonstrated them as part of the selection process.
Reasonable adjustments will be considered for applicants with a disability.
Interested in Flexible Working
We are keen to support employees to balance their working life with other commitments. Therefore wherever possible we will consider working arrangements that suit an individuals personal circumstances whilst still meeting the needs of the Council. If you would like to discuss the possible flexible working options that might be applicable to this role please contact the person named below. This may include requests for termtime working parttime hours compressed hours flexible start and finish times home/remote working etc.
Every role within the Council has a defined working style which determines where they can work. The worker category applicable to this post is detailed in the above advert. You can find out more about our worker categories in the Our Working Stylespage on our career site.
For more information or an informal discussionplease contact:
Alison Fisher Passenger Services Manager 0
Or
Lynsey Kyte Senior Team Manager 0
Or
Rachel Draper Team Manager
How to Apply
Please apply sending us your CV as well a supporting statement detailing how you meet the requirements of the supporting statement should beno longer than 500 words. Leicestershire County Council is an inclusive organisation which is on a journey to embed and celebrate equality diversity and inclusion at every level. We warmly welcome and encourage applications from people of all backgrounds as having a diverse workforce with different perspectives and ideas is fundamental to our values and enriches the services we offer our communities. We particularly welcome applicants from Ethnically Diverse and LGBTQ communities and people with disabilities to create a balanced workforce and one that reflects the communities we serve. Applicants with a disability who meet the criteria listed in the About You section above will be offered an interview under the Disability Confident Employer Scheme.
To apply for this job please click on the apply button. You will need to upload a supporting statement as part of your application which explains how you meet the criteria listed in the About You section above. For more information see the How to Applysection on our career site.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore if you are interested please submit your application as early as possible.
If you have any technical issues when trying to apply for this post or you want to request an application pack in an alternative format please contact our Employee Service Centre by telephoning0(select option 2) or raising a ticket via our online portal: applying for this post you agree to ourTerms and Conditions.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
