Record Analyst I

Position Title:

Record Analyst I

Job Group:

Merit

Required Minimum Qualifications:

Three years clerical office experience or any combination of general post high school education in an accredited school and clerical experience which totals four years from which comparable knowledge can be acquired.

Preferred Qualifications:

Experience working in the processing or operations unit of a college or university Admissions or Registrars office.
Experience evaluating postsecondary transcripts.
Experience with institutional and collegiate policies procedures and guidelines relative to student admissions.
Experience with business process management/workflow software and Microsoft Office Products.

Job Description:

The Office of Admissions is seeking qualified candidates for a Record Analyst I position to support Admissions Operations. If you are passionate about student success attention to detail and being part of a collaborative missiondriven team we want to hear from you! This role is an exciting opportunity to make a direct impact on the future of Iowa State University by supporting our admissions process and helping prospective students achieve their educational dreams.

Duties of the role:

• Review and evaluate academic transcripts and course offerings from postsecondary institutions.
• Determine transfer credit eligibility and ensure coursework satisfies admission and/or transfer requirements.
• Use sound judgment in unusual cases and recommend solutions based on interpreted policies.
• Organize prioritize and manage multiple tasks within a busy admissions processing environment.
• Maintain and update computer files; compile lists and data for periodic and special reports.
• Respond to inquiries from students staff and the public by mail and telephone.
• Assist in reviewing the work of clerical staff for compliance with guidelines and recommend procedural changes as needed.
• Enter and manage data with speed and accuracy using a variety of software and systems.
• Crosstrain to assist with firstyear international and graduate admissions as necessary.
• Gather analyze and format data for reporting and decisionmaking purposes.
• Work independently under general supervision while coordinating decisions with faculty and administrative offices.

Why join us:

Reporting through the Office of the Provost the Office of Admissions at Iowa State University fulfills the universitys landgrant mission by recruiting reviewing and enrolling new undergraduate and graduate students. Our office is dedicated to supporting prospective and current students through innovative programs outreach initiatives and a range of services. We are proud to foster an engaging admissions process while upholding values of leadership integrity hard work collaboration and a commitment to excellence. If you are looking for an opportunity to make a meaningful impact grow your career and help shape the future of Iowa State University this is the place and position for you!

Characteristic Duties and Responsibilities

Supervises and participates in the analysis of student academic records screens student admissions resolving current registration problems or determining eligibility for graduation based upon written and interpreted collegiate policy.

Maintains computer files and compiles lists and other data for periodic and special reports.

Maintains regular and recurring contact with the office of the collegiate deans and departmental executives relative to student academic records.

Makes decisions regarding student records based upon written and interpreted collegiate policy.

Consults with and advises students concerning their academic problems; receives and answers inquiries by mail and by telephone.

Performs basic data studies as requested by an administrator.

Assigns coordinates and reviews the work of other clerical personnel for conformance to established guidelines.

Reviews current procedures within area of assignment and recommends procedural changes as required.

Knowledge Skills and Abilities

Knowledge of institutional and collegiate policies and guidelines relative to student admission transfer and graduation.

Skill in utilizing computer software and online systems.

Skill in operating office equipment.

Ability to communicate effectively with staff students and the public.

Ability to make decisions requiring interpretation and judgment.

Ability to follow oral and written instructions and interpret institutional and other policies accurately.

Ability to gather and analyze data and display in appropriate format and keep accurate records.

Ability to exercise functional supervision over employees.

Ability to organize and prioritize multiple tasks.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

10

Application Instructions:

To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process please email or callor Toll Free:.Why Choose ISUIowa State Employees enjoy comprehensive health and worklife benefits including medical and dental; as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation holiday and sick time and leave plans Onsite childcare (Ames Iowa) Life insurance and longterm disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing program Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when where and how you do your work. For more information please speak with the Hiring Manager.

Original Posting Date:

April 30 2025

Posting Close Date:

May 10 2025

Job Requisition Number:

R16910