Administrative and Accounts Assistant Onsite AU Client
Administrative and Accounts Assistant Onsite AU Client
Posted on :
02-05-2025
Employer Active
1 Vacancy
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Jobs by Experience
3years
Monthly Salary
35000 - 55000
Vacancy
1 Vacancy
Posted on :
02-05-2025
Job Description
About the Role:
We are seeking a detailoriented and proactive Administrative and Accounts Assistant to support our team. In this role you will be responsible for key administrative tasks in our accounting department that ensure smooth workflow client communication and compliance with tax obligations. You will also look after our accounts internally for the firm. The ideal candidate will have strong organisational skills experience with accounting and legal software and the ability to manage multiple deadlines efficiently.
Key Responsibilities:
Accounting Admin
- Lodge tax returns and BAS statements
- Send SMS confirmations for lodged returns
- Follow up on client signings and queries
- Send and manage client queries via XeroAsk
- Prepare and distribute workpacks
- File documents from completed workpacks
- Manage reminders for BAS TPAR QBCC and tax obligations
- Set up new clients in accounting software
- Oversee and maintain Xero jobs
- Handle ASIC reminders via NowInfinity
- Conduct initial debt recovery (first two statements)
- Update tasks and job statuses as needed
- Assist with entity setup including linking and file management
- Arrange portal documentation for workpapers and clients
- Manage file closing procedures
Accounts
- Enter in trust payments received and send receipts to clients using
- Daily reconciliation of trust account
- Enter client payments in ActionStep
- Enter disbursements against matters
- Prepare draft invoices for review
- Process Trust EFT requisition payments and upload to bank for approval
- End of month Trust reconciliation
- Daily reconciliation of Xero account (General bank and credit cards)
- Enter bills into Xero
- Prepare batch payments & upload to bank for approval
- Debtor reminders
Requirements
About You:
- Familiarity with Xero NowInfinity SuiteFiles ActionStep and Net Documents advantageous
- Excellent written and verbal communication
- Written English communication skills
- Ability to work to deadlines
- Proactive selfmotivated & organised
- Experience in a similar role
- Communicates proactively
- High attention to detail / Organised
- Fast learner
- Keen to grow and learn new things
Additional Job Details:
- Setup and Location: Onsite (Ortigas Pampanga Alabang Cebu)
- Work Schedule: 8:30 AM5:00 PM (AEST QLD) 6:30 AM3:30 PM (PH Time)
- Employment Type: Fulltime
All interviews and other hiring requirements are done virtually or through video calls or emails.
Benefits
Join Us and Enjoy!
- HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: YearEnd Party Family Day Team Building and more!
Why Join Staff Domain
At Staff Domain we are not just another staffing company we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation excellence and continuous learning. With offices in the Philippines South Africa India and beyond we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment where you ll have access to cuttingedge technology and tools to help you excel in your role. As a member of our team you ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven ambitious individuals who are eager to make an impact in a rapidly expanding industry.
Join us as we shape the future of global staffing solutions!
Requirements About You: Familiarity with Xero, NowInfinity, SuiteFiles, ActionStep and Net Documents advantageous Excellent written and verbal communication Written English communication skills Ability to work to deadlines Proactive, self-motivated & organised Experience in a similar role Communicates proactively High attention to detail / Organised Fast learner Keen to grow and learn new things Additional Job Details: Set-up and Location: Onsite (Ortigas, Pampanga, Alabang, Cebu) Work Schedule: 8:30 AM-5:00 PM (AEST | QLD) | 6:30 AM-3:30 PM (PH Time) Employment Type: Full-time All interviews and other hiring requirements are done virtually or through video calls or emails.
Employment Type
Full Time
Key Skills
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