Schedule Details:

Scheduled Hours:

Shift:

Hours:

Cost Center:

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health everyone is a caregiver regardless of their title or responsibilities. Exceptional patient care academic excellence and leadingedge research make UMass Memorial the premier health system of Central Massachusetts and a place where we can help you build the career you deserve. We are more than 16000 employees working together as one health system in a relentless pursuit of healing for our patients community and each other. And everyone in their own unique way plays an important part every day.

I. Major Responsibilities:

1. Produces correspondence memos and reports from dictation drafts models etc. Proof reads/edits material for appropriate grammar spelling and format and style. Composes or selects standard form letters for supervisors response to routine inquiries. Processes standard and nonstandard business office administrative paperwork such as purchase requisitions employment requisitions employee time sheets expense vouchers etc. Followsup for timely completion of processes. Prepares high quality presentation graphics (using PowerPoint or similar applications software).

2. Arranges meetings and activities for management for the most efficient use of available time. Makes travel arrangements for extended trips and groups. Coordinates large complex internal and external meetings. May attend meetings in capacity of recording secretary. Prepares and distributes agenda.

3. Provides information and assistance to a variety of high level internal and external contacts to exchange confidential information and expedite matters on behalf of management.

4. Receives phone calls and messages refers matters to appropriate person within department.

5. Provides assistance with administrative processes associated with the department or function. Provides guidance and information to departmental personnel in UMMHC administrative policies and procedures.

6. May assist in the preparation of and maintaining the departmental operating budget report and supporting documentation. Gathers variety of documents files and records from sources within and outside of the department incorporates statistical or financial data requiring basic interpretation. Prepares reports using statistical or financial tables using established formats graphs and charts.

7. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment. Ensures basic set up and maintenance of office personal computers and associated equipment. Ensures timely service.

8. Performs miscellaneous clerical duties including collating sorting faxing filing and distributing and retrieving documents and mail.

9. May orient new employees may train employees in new procedures and provide ongoing instruction. May schedule distribute and monitor the flow of work for assigned group of employees. May provide recommendations to manager for the most efficient utilization of assigned personnel and also provide information regarding employee job performance employee issues and unusual occurrences to supervisor. May assist in preparation of and maintenance of departmental operating budget.

10. Assists with special projects as necessary.

All responsibilities are essential job functions.

II. Position Qualifications:

License/Certification/Education:
Required:
1. Associates degree in Secretarial Science or equivalent

Experience/Skill:
Required:
1. Three 3 years of secretarial/administrative support experience.

2. Must have excellent keyboarding skills and be proficient in Microsoft products (Excel Word PowerPoint). Software used: Word processing spreadsheet presentation graphics database.

3. Excellent typing skills. Ability to work independently while prioritizing workload.

4. Excellent verbal and written communication skills.

5. Strong attention to detail and ability to maintain confidentially.

6. Additional applications software such as for project management scheduling budgetary control etc. may also be used.

Unless certification licensure or registration is required an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

III. Physical Demands and Environmental Conditions:

Work is considered sedentary. Position requires work indoors in a normal office environment.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

Were striving to make respect a part of everything we do at UMass Memorial Health for our patients our community and each other. Our six Standards of Respect are: Acknowledge Listen Communicate Be Responsive Be a Team Player and Be Kind. If you share these Standards of Respect we hope you will join our team and help us make respect our standard for everyone every day.

As an equal opportunity and affirmative action employer UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation national origin age disability gender identity and expression protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability please contact us at We will make every effort to respond to your request for disability assistance as soon as possible.