Office Clerical Worker - Bookkeeper 2526
Office Clerical Worker - Bookkeeper 2526
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Salary Not Disclosed
1 Vacancy
Job Description
This is a job posting for theSchool Year
V. Sue Cleveland High School
240 Day Contract
Job Title: Office Clerical Worker Bookkeeper
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent.
PREFERRED QUALIFICATIONS:
- 14 years of fullcharge bookkeeping experience;
- Associates Degree in bookkeeping or accounting; or
- Bookkeeping Certificate.
ESSENTIAL JOB RESPONSIBILITIES:
GENERAL SKILLS
- Strong organizational and communication skills;
- Provide regular financial reports to principals coaches sponsors and other staff;
- Safeguard confidential information;
- Build and maintain good working relationships;
- Provide training and technical support for fiscal procedures related to specific programs clubs sports or other activities;
- Complies with stateapproved New Mexico Administrative Code of Ethical Responsibility of the Education Profession and the RRPS Employee Standards of Conduct and upholds and enforces rules administrative directives and regulations school board policies and local state and federal regulations; and
- Employee may be assigned other duties based on the needs of the District during the term of employment.
PURCHASING/ACCOUNTS PAYABLE
- Collect requests and quotes for purchases from staff;
- Prepare & submit purchase requisitions for approval and processing;
- Obtain IRS W9 forms for new vendors;
- Prepare and submit new vendor setups collect receiving confirmations and/or packing slips;
- Collect invoices from vendors and prepare payment packets for District Office;
- Place orders after obtaining approved Purchase Orders from District Office;
- Coordinate eShopping orders for staff;
- Coordinate and manage Purchasing Card (PCard) usage of staff members and assign accounting codes to purchases; and
- Reconciles PCard purchases to PCard Statement.
CASH RECEIPTS
- Ensures dualcounting of all cash receipts;
- Prepares dailybank deposit documentation;
- Ensures bank deposits are made every day;
- Enters cash receipts into the district financial system; and
- Manages and reconciles petty cash program.
ACCOUNTING
- Record and maintain accurate records using Fund Accounting;
- Document financial transactions;
- Prepare and file financial documents;
- Process Accounts Payable and Accounts Receivable;
- Fact check accounting data;
- Process staff timesheets and assign accounting codes; and
- Process travel reimbursements.
BUDGET
- Maintain proper budget authority for all funds;
- Prepare and submit budget adjustments as needed; and
- Produce budget reports for Principal Coaches Sponsors.
Work Hours
Work hours will be in accordance with hours determined by the school district and
the individual schools.
Application Procedure:
The following documents must be attached to complete this application:
Transcript from each Credentialing University or if you have no college credits a copy of your High School Diploma or GED Certificate.
An Equal Opportunity Employer
Employment Type
Full-Time
